This document is intended to explain why the Student Help Payroll Inactivity Process is needed, what the process does, and what potential action is needed.
- System-wide, in HRS, there are active Student Help Empl Records that have not been paid for many months. The Payroll Inactivity Process automatically identifies and terminates these job records.
- The goal of this process is to decrease the number of active jobs in the HRS System.
- Benefits of running this process are:
- Keep Job Data clean and accurate
- Prevent payment errors
- Improve reporting
- Reduce the addition of unnecessary Employee Records
- Reduce the need for institutions to manually term inactive records
- Reduce confusion for Student Help with multiple jobs entering time
- Reduce run times for large batch processes
- Improve Payroll / Time and Labor processing time
- The Payroll Inactivity Process inserts a termination row one day following the last active row in the system.
- For most jobs, the last active job row is a recent FICA row which may be added each pay period.
- If the job had earnings during a period after the last active job row, then the Payroll Inactivity Process inserts the termination row effective one day after the pay end date of the last earnings period.