Adding an Employment Instance (Non-Madison) in HRS
Overview
Employees can hold multiple jobs within the UW system. This document describes how to add a Concurrent Job by creating an Employment Instance.
Process Considerations:
If the employee has a terminated Empl Rcd, rehire the employee using the lowest inactive Employee Record for the concurrent job. See Rehiring an Employee in HRS.
If necessary, click the Next Contract Number button.
Click the Job Labor tab. Values on this tab will default from either the Position number or the values entered on Work Location and Job Information tabs.
Click the Payroll tab. Values on this tab will default from Position or the values entered on the Work Location and Job Information tabs.
Click the Salary Plan Tab. Values will default from Position or the values entered on the Work Location and Job Information tabs.
Click the Compensation tab.
Click the Default Pay Components button.
Verify the correct Rate Code populated based upon the employee's Pay Basis. See Comp Rate Frequency in HRS.
Verify or edit the top Frequency. The top Frequency will populate correctly for employees with a Rate Code of NAHRLY; however, all employees with a Rate Code of NAANNL will need to be changed to either 9B or B based upon the employee's pay basis. See Comp Rate Frequency in HRS.
Click the Calculate Compensation button.
Verify the Compensation Rate in the top Compensation section is accurate.
Click the UW Custom tab.
Review the Continuity field.
Select a Probation Type.
If required, enter Probation End Date.
If appropriate, click a checkbox in the Rate Exceptions fields.
Enter the Working Title if needed.
Click the UW Benefits tab.
Leave the Previous WRS State Service and Previous WRS Local Service fields blank.
If known, select the value for the WRS Before July 1, 2011 field. If unknown, leave as the default value of No.
Enter the correct value for the Rehired Annuitant Field if known. If unknown, leave as the default value of No.
Leave the Visiting from Other Institution field blank.
If the employee is required to work out of state for their job, select Yes from the drop-down for the Work Out of State Required field.
If the employee is expected to work less than 20 hours per week, select Less than Half Time Rate in the Health Rate field.
If this is a Faculty hire that is eligible for tenure:
Click on the Employment Data Link at the bottom of the page.