Adding Termination Rows on JOB Data in HRS


This procedure outlines terminations as designed by HRS. It documents the steps to terminate an employment instance in HRS, including employees with Multiple/Concurrent Jobs who terminate from one job while continuing to work in another, as well as employees who leave employment completely and separate from the UW System (UWS). The process is the same, whether an employee has one or multiple jobs. Each job will need to be terminated individually, as each position or job is considered a separate and distinct employment relationship with the UWS.

Process Considerations:

You may click on the links below to navigate directly to a section:


  1. Navigate to Workforce Administration > Job Information > Job Data.
  2. Search for the employee by Empl_ID or by Last Name and First Name.

  3. If necessary, click on the appropriate empl record from the Search result to open the employee's JOB data pages.

  4. warning sign  If multiple jobs are terminating, it is important to terminate the secondary positions before terminating the benefits primary job. Otherwise the employee could be missing insurance deductions on their last payroll check (i.e. TSA, WDC, FSA, HSA, ICI and SGL).

  5. Insert new Row using "+" sign.
  6. Enter the Effective Date of the Termination (the first day on which the employee will no longer be employed). NOTE: In the screenshot below, the Termination row Effective Date is 03/01/2011 and the Termination Date and Last Date Worked are both 02/28/2011 accordingly.
  7. Select an Action of Termination.  By choosing the Action of Termination, you will receive a warning message.  Review the message and take additional actions, as appropriate.
  8. 92terminationmessage.png

  9. Select an appropriate Reason for the "Termination" from the drop down menu.
  10. Click Save.
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Additional Resources

Related KBs:

Get Help

  • Click HERE to contact UW Shared Services or HERE for the Office of Technology Services (OTS) Helpdesk if you have any issues with these instructions.
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