Running the Mass Job Update Process in HRS

Overview

A Mass Update is a batch process to assist the institutions with large amount of data that needs to be changed in HRS. This document will outline the steps and details necessary to utilize the HR Mass Update process.

Process Considerations:

You may click on the links below to navigate directly to a section:


Instructions

A. WiscIT Request

To initiate a Mass Job Update request, email your Shared Services Affinity Group with the following information:

  1. Type of update to be performed (e.g., Compensation, Location, Org Dept etc.)
  2. Provide desired selection criteria of population (e.g., Dept ID, Empl Classes)
  3. Which payroll you are aiming to have the updates completed by, or other timing considerations. (Recommend that the effective date be the first day of the pay period).
Submit your request three weeks before the target pay period start date.

B. Template Review
  1. A pre-populated template will be provided for your review of the requested data.  Review, update and return the template and confirm for the first affected pay period.
  2. The Cover Sheet tab identifies which fields are required for the upload.
  3. If there are employees in the list who should not receive a change, DELETE the row from the spreadsheet.  Do NOT use filters or hide employees.
  4. Once you have verified the data is correct, reply via WiscIT and attach the updated file.
  5. We recommend having records loaded into HRS before the first preliminary calculation of the payroll requested.

C. Mass Load Update Complete
  1. The Mass Job Update results will be emailed to the requestor.  It will include several tabs:
    • Summary
    • Updated - All job rows that were successfully loaded
    • Errors - All job rows that could not be loaded
    • Warnings - All job rows that were updated but require review.
      2.  It is up to the institution to review the errors/warnings and work as needed.



Additional Resources

Related KBs:

Related Links:

Get Help

  • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.