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Managing the Electronic P-File Deletion Requests in HRS


Once a document deletion request has been submitted the request must be approved or denied.

Process Considerations:

  • Once a request for deletion has been submitted, an email will be sent based upon the document's business unit to all individuals at that institution with the security role.
  • Can not access deletion requests for individual's own file or documents that individual submitted deletion request for.
You may click on the links below to navigate directly to a section:


  1. Navigation: UW > Electronic Files > Deletion Requests
  2. Enter Business Unit to limit search results.
  3. Review the comment to see reason for request.
  4. Click the View (paper and glasses) icon to review the document.
  5. Determine if deletion request is appropriate.
  6. To Approve:
    • Click the approve icon
    • Enter a reason (optional)
  7. To Deny
    • Click the deny icon
    • Enter a reason (required)
  8. An email will be sent to the requestor.
    NOTE: Document will remain on Pending Deletion Request page until the page is refreshed.

Additional Resources

Related KBs:

Related Links:

    Get Help

    • Click HERE to contact UW Shared Services or HERE for the Office of Technology Services (OTS) Helpdesk if you have any issues with these instructions.
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    Keywords:   Doc ID:94339
    Owner:tami e.Group:UW–Shared Services
    Created:2019-09-06 14:53 CDTUpdated:2021-07-23 13:17 CDT
    Sites:UW–Shared Services
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