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Processing the Leave of Absence (LOA) WED Report in HRS

Overview

The Leave of Absence (LOA) Report is an error report created to notify campus Benefits Administrators of employees who are on Leave of Absence with no Prepay balance and no enrollment into Benefits Billing. These errors will appear on the WED notifying credentialed users who need to research and take appropriate action.

Process Considerations:

  • The Benefit Primary flag may need to change if the employee is actively working and getting paid under another Empl Rcd.  (See: [Link for document 27798 is unavailable at this time.])
  • Benefits Billing needs to be set up for employees who will miss payroll deductions and elect to continue benefits during leave.  (See: Entering Benefits Billing Enrollments in HRS)
  • Employees may stay on the WED LOA Report until the effective date of Benefits Billing enrollment.
  • Payroll deductions will need to be reviewed to determine the effective date of Benefits Billing.  (See: Review Paycheck Benefits Deductions Job Aid for HRS )


Instructions

1.  Log into HRS.  Error Queries appear based on your current security and whether there are errors to fix.

2.  Click on the UW_BN_LOA Error ID hyperlink.

  • Note - there are additional filters available to narrow your list:  Module, Priority, Business Unit, DeptID, and DeptID - Like.
WED Dashboard
3. Click the 'Check to Claim' check box, your name will appear in the Claimed by Section with the Date and Time noted.

4. Review Job Data to determine length of unpaid leave of absence or if the employee is working in another position.
a.  If the Leave of Absence is less than 30 days, then no action is required.
b. If the Leave of Absence is 30 days or greater, then setup the employee in Benefits Billing or lapse the insurances due to an unpaid LOA. (See: Entering Benefits Billing Enrollments in HRS)
c. If the Employee is actively working and getting paid under another Empl Rcd, then manually change the Benefits Primary Flag to the paid position. (See: [Link for document 27798 is unavailable at this time.])
5. Click the 'Completed' check box. Your name will appear in the Completed by Section with the Date and Time noted.

Completed By

6.  Click the Home icon to return to the main WED page

Home.png

7.  OR click the Return to Dashboard link (available on every page) to return to the main WED page

Return to Dashboard

8.  Upon successful completion of the Employee's error, the Employee will fall off the list the following business day.



Additional Resources

Related KBs:

Related Links:

Get Help

  • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.




Keywords:Leave of Absence, Benefits, Benefit, Benefits Billing, Ben Bill, Missed Deductions, Deduction Prepay   Doc ID:71790
Owner:Joanna B.Group:UW–Shared Services
Created:2017-03-16 13:57 CDTUpdated:2020-07-24 11:06 CDT
Sites:Human Resource System (HRS), UW-La Crosse, UW–Shared Services
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