Understanding the Custom Fringe Distribution Process in HRS

Overview:

Federal regulations and grant requirements set limits to the amount that can be charged to funds 141, 142 and 143 for WRS (Wisconsin Retirement System) and SGL (State Group Life) deductions. The Custom Fringe Distribution process will be run after each payroll so that these regulations and grant requirements are adhered to.

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Instructions

The Actuals Distribution process distributes funding to earnings, deductions and taxes based on commitment accounting setup information. In this process, deductions follow earnings in all but a few exception cases where federal requirements, etc. prevent this from occurring. The requirements for this process address 2 such exceptions:

Exception 1: State Group Life Insurance - Fund 143

For all State Group Life Insurance deductions where funding comes from fund code 143 - all must be charged to fund 104, and project 'blank'

Exception 2: Wisconsin Retirement - Funds 141, 142 and 143

Payments to WRS on these funds are capped at 5% of the total gross pay from applicable earnings codes; regular pay, premium pay, differential, lump sum, etc. The earning codes eligible for WRS are determined through the setup of special accumulators. The portion of the total cost where fringe calculations cannot follow salary is determined by the Fund Code and, in some cases, by whether the employee has a federal appointment. Federal regulations and grant requirements set limits to the amount which can be charged to these funds. The exceptions on the contribution amounts cannot exceed 5% of gross pay subject to Wisconsin Retirement. The 5% of gross pay subject to Wisconsin Retirement is only that gross charged to the specific fund. It may not be 5% of the employees total gross subject to retirement if part of the gross was charged to a different fund. The chart below shows the breakout by fund, employee job type (federal/non-federal) and by WRS/SGL.

Fund	Job	Benefits	Calculation	Rule	Project
141	Any	WRS	Based on gross earnings charged to fund 141 and earnings code is eligible for Wisconsin Retirement on EARNINGS_SPCL table and Plan Types 7W, 7X, 7Y	Max of 5% of gross earnings subject to WRS can be charged to 141; excess to 101	Excess to Project '101A000'
142	Any	WRS	Based on gross earnings charged to fund 142 and earnings code is eligible for Wisconsin Retirement on EARNINGS_SPCL table and Plan Types 7W, 7X, 7Y	Max of 5% of gross earnings subject to WRS can be charged to 142; excess to 101	Max to Project '1429997' Excess to Project '101A000'
143	Federal	WRS	Based on gross earnings charged to fund 143 and earnings code is eligible for Wisconsin Retirement on EARNINGS_SPCL table and Plan Types 7W, 7X, 7Y	All WRS charged to fund 104	Excess to Project 'blank'
143	Non-Fed	WRS	Based on gross earnings charged to fund 143 and earnings code is eligible for Wisconsin Retirement on EARNINGS_SPCL table and Plan Types 7W, 7X, 7Y	Max of 5% of gross earnings subject to WRS can be charged to 143; excess to 104	Excess to Project 'blank'
143	Any	State group life	Based on gross earnings charged to fund 143	All SGL charged to fund 104	Excess to Project 'blank'

The Wisconsin Retirement and State Group Life deductions must be charged to the correct fund code in HRS before journal edit and post processes since all Payroll related changes will be made in HRS. All fringe exceptions must be reflected in the Distribution information so any past period adjustments use the correct funding for reversals or adjustments to past transactions. As a result, the process to redirect the charges to different fund codes must run for any unposted charges before they are posted to HR_ACCTG_LN through the PAYGL02 process. The allocation to each payment fund is rounded to the nearest cent. (One-half a cent or more is rounded up to the next cent; less than half a cent is rounded down.) The total cost allocated to the payments must equal the total employer cost of the deduction.

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