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Funding Edit Errors Pagelet in HRS

Overview

The Funding Edit Error Report is a list of employees with invalid funding/funding errors for the current payroll (known as PRDFLT - Payroll Default); or employees who have no funding for all or part of the payroll period for the current Pay Run ID (known as PRSUSP - Payroll Suspense). The report provides earnings amounts, funding strings, and error reasons to aid in investigation.

Corrections need to be made whenever all or part of the funding is going to be charged to suspense funding, default funding, position level funding (except employees in A80) and department level funding (except for employees in A96). Priority should be given to correcting errors where employees have funding in suspense or their funding is marked as invalid. Employees whose funding is being charged to department level funding are less of a critical funding priority.

These errors also appear on a WED error query, UW_FI_FUNDING_EDIT, providing a method to fix them in an on-demand basis. For more information, see Running the Funding Editing Report in HRS.

Process Considerations:

  • Credentialed users can enter correct funding information for each employee listed; see Funding and Direct Retro Security by Campus in HRS
  • When employee funding information is resolved the employee will fall off the report and WED error query the following business day.
  • The Funding Edit Errors Pagelet is only available in the UW Finance WorkCenter; see Setting Up a WorkCenter in HRS .
  • The WED is available for credentialed users ONLY and access is based on current security roles. Queries will be viewable only if users have the ability to correct funding.
  • There may be soft warnings that pop up after clicking the Save button. Please click through these warnings to allow for the Save.
You may click on the links below to navigate directly to a section:

Instructions

1.  The Funding Edit Errors Pagelet will be the default display when navigating to Payroll for North America > Payroll Distribution > Commitment Accounting USA > UW Finance WorkCenter. Results in the Pagelet are based on your current security and whether there are errors to fix.
2.  Review Funding Edit Errors results by clicking on the Full Query Results link.
Funding Edit Errors query results
3.  The list of errors will appear.  Review online or download the results to Excel, CSV, or XML.

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4. To review an employees funding, open the Budget Funding Data Entry page from the Links section in the UW Finance WorkCenter or navigate to: Setup HCM > Product Related > Commitment Accounting > Budget Information > Budget Funding Data Entry

HINT:  Opening a new window after navigating to the page will allow you to correct errors on the funding entry page and also have the query results open at the same time:

  • Open a New Window by clicking the hyperlink in the upper right corner of your screen.
  • Click Home to return to the main page of HRS.
5.  If you need to add funding or fix existing funding, enter the appropriate information to pull up the employee's funding page and click the Search button.  For information on how to change current Appointment Level Funding, please reference Adding or Changing Appointment Level Funding for Employee's Salary Expense in HRS .

Additional Resources

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Keywords:
Fund, PRDFLT, Payroll, Default, PRSUSP, Suspense, WED, Workflow Exception Dashboard, budget, commitment accounting, appointment level, funding, FN, Finance 
Doc ID:
60327
Owned by:
Jessica R. in UW–Shared Services
Created:
2016-02-01
Updated:
2024-05-14
Sites:
UW–Shared Services