Resolving Funding Error Issues in HRS
Overview
The steps to resolve funding errors that are related to funding setup issues, regardless of where and how they are encountered are addressed below.Process Considerations:
Funding errors related to a funding setup issue can be encountered in several HRS situations, such as:
- during funding entry
- reviewing the Funding Edit Error Inquiry report, see KB Viewing Funding Edit Errors in HRS
- reviewing results during the annual fiscal year funding process (for more information see Fiscal Year End webpage)
You may click on the links below to navigate directly to a section:
"Budget Does not Exist" Error
"Invalid ChartField" or "Combo Error"
"Project Status is A, C, H or J" or "Accounting Date is Outside of Project Begin and End Dates"
"Budget Does not Exist" Error
Budget Does Not Exist Errors require budget category setup for salaries as an allowable expense category. Setup is done by the Grant Accountant for the Project listed in the funding string. This issue is most commonly encountered at UW-Madison (A).
Contact the applicable grant accountant to request setup of budget categories to resolve “Budget Does Not Exist” errors.
"Invalid ChartField" or "Combo Error"
Invalid Chart Field or Combo Errors are resolved by an account setup in the Controller’s Office by contacting the Controller, Assistant Controller or Chief Accountant; see Systemwide Business Office Directory if needed.
Whenever possible, the account setup should be completed the day before the final calculation so it can process overnight in the event an overnight HRS/SFS sync is required. If the controller’s office cannot complete the setup the funding in the account tree, then different funding will need to be entered prior to final calc and confirm.
"Project Status is A, C, H or J" or "Accounting Date is Outside of Project Begin and End Dates"
These errors are caused by the accounting date being outside of the project begin and end date and the project or funding has expired. Typically, new funding needs to be entered. If the project should be valid, but is not, contact the grant accountant. See the Systemwide Business Office Directory link below.
Additional Resources
Related KBs:
- Adding or Changing Appointment Level Funding for Employee's Salary Expense in HRS
- Adding or Changing Department Level Funding for an Organizational Department in HRS
- Finance Report List in HRS
- Funding and Direct Retro Security by Campus in HRS
- Resolving Error Messages on Funding Data Entry Page in HRS
- Viewing Funding Edit Errors in HRS
- Fiscal Year End (HRS)
- Systemwide Business Office Directory (Chief Accountants, Controllers, Grant Accountants, etc.)
- UWSS Service Operations - Finance