Topics Map > Human Resource System (HRS) > HRS Security

Approving HRS Security Role Requests in HRS

This document will provide the step by step process used to request security roles for HRS users.

Process Considerations:

  • Security role request process: Request is initiated on behalf of an employee -> employee must sign the compliance agreement -> approver must approve role request (2nd approver also if needed) -> HRS process runs to assign role to employee.
  • The process to assign approved role to an employee runs approximately once every hour, an email will be sent to the employee that the request has been completed when they are able to access the role specific pages.
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Review and Approve a Provision Request

  1. Access the request using the link in the email or navigate to Fluid Home (in HRS, click NavBar (top right corner) and select Fluid Home) > Security Provisioning eForms > Approve a Provision Request.
  2. Click Search to see all requests waiting your approval, can limit results by entering search parameters
  3. Select the request to review.
  4. Review Row Security Perm. List and Requested Roles, if any should not be included in the approval, click the toggle button to change from Yes to No.
    NOTE: If the request is to Remove Security, all Requested Roles will be removed.
  5. Enter Comments.
  6. Click Approve.
    • Click Deny if the request should not be approved.
    • Click Push Back to resubmit the request to the requester to make adjustments to the request.
  7. The Approve Requests: Results page will open and provide information about the request process.

View Security Role Requests

  1. Navigate to Fluid Home (in HRS, click NavBar (far right corner) and select Fluid Home).
  2. Click Security Provisioning eForms tile.
  3. Select the View a Provision Request tab on the left side bar.
  4. Enter criteria in at least one search field and click Search.
    NOTE: Entering the Request ID, found in the email, is preferred.
  5. Review the request details, including Comments entered.
  6. Click Next.
  7. Click Approval Route to see the approval chain.
  8. Click the triangle to expand the Signature Log.

Additional Resources

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KeywordsApprover, Approve, HRS Roles, Dean Director, Data Custodian, claim,   Doc ID45752
OwnerAndrew B.GroupUW–Shared Services
Created2014-12-19 13:03:24Updated2024-05-14 10:47:00
SitesUW–Shared Services
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