Oracle Identity Manager (OIM) 11g- Requesting Entitlements for HRS

This document details the process of using Oracle Identity Manager (OIM) to request roles that provide access to information in the Human Resource System (HRS).

  1. Click here to log into OIM. 

  2. If you are requesting entitlements for yourself, click on the Catalog icon. Note: If you are submitting this request on behalf of another user, see Oracle Identity Manager (OIM) 11g - Search for Other Users to View/Request Entitlements before proceeding. If you are making this request on behalf of multiple users, see Oracle Identity Manager (OIM) 11g - Requesting Access for Multiple Users on Behalf of Another User.

    Image of the "Catalog" icon in OIM

  3. Next to the Catalog Search icon (magnifying glass), the default value is All. Click on the drop-down arrow to change the Catalog Search icon to Entitlements. DO NOT CHOOSE "Roles". To search by Entitlements, click the Search icon (arrow.PNG). [A list of catalog entitlements displays]

    Image of the catalog search bar in OIM

  4. Choose the appropriate entitlements that will provide the access necessary for your position. Hover the mouse pointer over an entitlement's description to view the full text. Either highlight multiple roles and click Add Selected to Cart or hit Add to Cart for individual entitlements.The message, 'Items added to cart' displays. Also, look at the shopping Cart icon to see the number of items listed. 

    Note: The Sort By field defaults to Entity Type which is not in alphabetical order. To sort the results alphabetically, click on the drop-down arrow to change the Sort By to 'Display Name.' 

    Image of the entitlements list in OIM and the "add to cart" buttons

  5. When you have added all the entitlements that you need to your cart, click Checkout

    Image of the "checkout" button in OIM

  6. The Cart Details screen displays.
    • If desired, fill out the justification field with an explanation of why the access to this information is needed.
    • If you wish to delay the provisioning of this access until a later date, fill in the effective date field. The justification and effective date fields are optional. For more information on using the effective date field, see Oracle Identity Manager (OIM) 11g- Set the Effective Date to Prevent Loss of HRS Access Due to Job Transfer .
    • The supervisor field is mandatory. When you have entered information into the fields or determined that you do not need to, click on greenPlus.PNG next to the supervisor field to choose your supervisor.  

      Image of the Justification, Effective Date, and Supervisor fields

  7. In the "Select Supervisor" pop-up window, the default search option is User Login. To choose a different search option (e.g. Last Name), click on the drop-down arrow, then enter your search criteria (e.g. Smith). To execute the search with your criteria, click the Search arrow (arrow.PNG).

    Select Supervisor

  8. In the User Results section, click on the desired supervisor's name to highlight it, then click the Select button. (You are returned to the Cart Details screen, and the name of the selected Supervisor displays)

    Image depicting the process of selecting the appropriate supervisor

    STOP: If you have multiple appointments with the UW System you need to take additional steps at this point. See Oracle Identity Manager (OIM) 11g- Request HRS Entitlements for Employees with Multiple Jobs .  If you do not have multiple appointments with the UW System, please proceed to step 9 on this page. 

  9. You should now be ready to submit your request! Click the submit button. Note: If you do not see the submit button, close the extra tabs within the application and then go back to the catalog tab.  

    Image of the "submit" button in OIM

  10. Once you have submitted your request, you will arrive to a Request Summary page. Your request has successfully submitted!

    Request Summary Page

  11. Once your request has been submitted, you are now ready to complete the Compliance Agreement. See Oracle Identity Manager (OIM) 11g- Complete the Compliance Agreement After Requesting Entitlements

See Also:

Keywords:OIM oracle identity manager request roles entitlements catalog access   Doc ID:44840
Owner:Ryan L.Group:UW–Shared Services
Created:2014-11-12 16:19 CSTUpdated:2021-01-21 16:40 CST
Sites:DoIT Help Desk, Human Resource System (HRS), Identity and Access Management, UW–Shared Services
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