General Deduction Codes Job Aid for HRS


General Deduction Codes are specific values used in HRS to set up regular automatic deductions from an employee's payroll check. General deductions can be set up for charitable contributions, parking, garnishments, and other miscellaneous periodic payments. With very few exceptions, general deductions are not used to set up insurance/benefit deductions (a full list of benefit deduction codes can be found in KB 48687). This job aid will provide you with a list of all available payroll general deduction codes.

Payroll Administrators setting up one-time deductions, ongoing deductions, and those processing or requesting Missed Payroll Requests will need to designate the appropriate deduction code for each expense taken in the HRS payroll. 

The Deduction Code list below is divided into two tabs: Tab 1 is a list by category and Tab 2 is an alphabetical list by code.

Active General Deduction Codes

Shared Services now does the entry for all campuses except Madison, Milwaukee, and Stout.  The UW_UNV_PY_GENL_DED_UPD security role is being modified to be a Service Center only role, versus a universal role.  New payroll coordinator users for Madison, Milwaukee, and Stout will need to request this role to be added to their HRS profiles to have appropriate access the Create General Deductions page.

To request a new Optional Payroll General Deduction, see this UW System Policy: Optional General Payroll Deductions.

Additional Resources

Related KBs: