Running the Faculty, Academic Staff, Limited Appointee ("Unclassified") Leave Report in HRS

Overview

The FA/AS/LI Leave Report is no longer sent out to the employee's portal because they should be completed through ESS. The report can be run ad hoc if the employees are unable to access their portal and wish to submit a paper copy.

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Instructions

1. Navigate to UW Absence Management Reports > Unclassified Leave Report

            

2. If you have never created a Run Control ID:

3. Click Add a New Value and enter a run control ID (this can be your initials, name, or any other identifier you choose) and click Add button.
   

4. If you have created a Run Control ID:
   
   Either enter your Run Control ID and click Search or Click Search and select your Run Control ID
   
   

5. Enter parameters for the FA/AS/LI Leave Report. Then click "RUN" to proceed.

Report Request Parameters:

• Calendar ID: The Calendar Group ID would generate a report only for the specified pay period. You can search and select the calendar ID by clicking on the
• Pay Group: Select the pay group far which the report is to be run. You can search and select the pay group by clicking on the   icon.
• Department: Enter the details for running the report at a department level. You can search and select the department by clicking on the    icon.
• Hard Copy (Madison Only):This option is available only for the Madison campus. Check the box if you want a copy of the report with the employee's campus address printed on the back so it can be sent through campus mail.
• Process from Employee List: This feature allows for the report to be run for specific employees only and not the whole department. Check the box and then enter the employee ID in the box. If the Empl ID is not known then it can be searched by clicking on the    icon.
  

6.  On the Process Scheduler Request page, make sure the check box is selected. Then click OK. You will return back to the original screen.

    7.  Click on the Process Monitor link to view the status of your report. This directs you to the Process List screen.

8.  On this screen, look for your process instance and click "Details" when Run Status reads "Success" and Distribution Status reads "Posted". Click the Refresh button until it is successfully posted.

9.  On Process Details screen, click on the View Log/Trace hyperlink to check the output file.

10.  Locate the File List and find the PDF file to view the FA/AS/LI leave report.

11.  The following is a Blank sample of the PDF version of "FAASLI Leave Report" for reference.

12.  The report generated can be saved on a local computer or it can also be retrieved from the HRS at a later time.

Get Help

• UW Shared Services
• Office of Technology Services (OTS) Helpdesk