Access Cypress Human Resources Inbox.
Open UWHRR020 Address Cleansing Exception Report.
Save as Excel file to secured network directory (not your c:\drive).
Be mindful of where the Address Cleansing Exception Report is saved. Always use a SECURED network directory.
Sort file according to personal preferences.
Don't hesitate to contact the employee for their correct Home Address information. Their preferred email is listed on the report.
W-4 or insurance application forms are good source documents for address validation.
It may be necessary to contact the employee directly for the correct address verification (use the preferred email address from this report).
Use https://www.usps.com/ to check the address to see if it is acceptable by the post office.
In the Modify a Person Component (Nav: Workforce Administration > Personal Information > Modify a Person > Contact Information), Enter just the street name, city and state to research what building numbers are valid or if an apartment number is required and the accepted range.
Use MapQuest or Google maps to see if there is such a street. The view of the building may tell you if a unit or apartment number is needed.
Use street addresses not building names.
If the address is on a highway, be mindful it could be a State Highway, US Highway or County Highway.
Do not use abbreviations.
Validate if direction is required (north, south, east or west) and if it should be at the beginning of the street name or at the end. In some cases there could be a street name with the directional as part of the name (eg. North Street).
Foreign addresses will not be validated. However, make sure that the correct country code is listed for the address (don’t list USA as the country and enter a Spain address).
As a last resort, White Pages on the web can be used. But remember that there could be many people with the same name living all over the United States, so it is no guarantee that you have the correct person that is your employee.
If there is a street address and a post office box address, use the street address on Address Line 1, then the post office box on Address Line 2. You must use the zip code for the post office box in this case. If you have the zip code of the street address, then do not list the post office box address.
Addresses with apartment numbers should be entered in the Address 1 field using the following format: Street Number & Name and then the apartment number (eg. 123 Main St Apt 321).