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Searching for a Person using Social Security Number in HRS


This guide will walk you through the steps of searching for a person by their National ID number (can also be UW Reporting ID, ITIN, etc.) in HRS.

Process Considerations:

  • Before creating any new person in HRS, you must search HRS to ensure the person is unique/new to the system and does not already have an Empl ID. The steps found at Searching for Existing Person in HRS searches all employment records, including UW's legacy system.  The Search by National ID page described below only searches records added since HRS go-live in April, 2011.
You may click on the links below to navigate directly to a section:


  1. From the HRS NavBar, go to Workforce Administration > Personal Information > Biographical > Search by National ID.
  2. In the National ID field, type the National ID (Social Security Number/SSN) for the person you are searching for.  Dashes are optional.
  3. Click the ">>" button to search.
    Search for a person using national ID
  4. If a match is found, the National ID, Empl ID and Name will be displayed.

Additional Resources

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KeywordsHR Human Resources Job Position Hire Add Search training SSN Primary ID Primary National ID National ID UW Reporting ID Empl_ID Person Person Data EPM   Doc ID27230
OwnerJessica R.GroupUW–Shared Services
Created2012-11-05 08:36:37Updated2024-05-14 10:56:53
SitesUW–Shared Services
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