Topics Map > Human Resource System (HRS) > Benefits Administration > BN Learning Path

Running the Review Paycheck Query in HRS

Overview

Benefit Administrators will encounter situations where they will need to reconcile employee deductions. The Review Paycheck Query was created to allow users to view all deductions.

Process Considerations:

  • Report will display deductions taking on the current calculated payroll.
You may click on the links below to navigate directly to a section:

Instructions

1.  Navigate to: Reporting Tools > Query > Query Viewer

2.  Enter UW_BN_REVIEW_PAYCHECK_PUB into the search criteria and click Search.

U 9.2 Review Paycheck Query

3.  You are shown the Search Results below.  If you had done a partial search, multiple queries may appear in the list.  If you searched for the specific query you are looking for, you should only see that value below.  To view the query, click the link for Excel.

9.2 Run to Excel

4.  Once you click on the Excel link, a new page will open.  On that page, you will enter into the Emplid field.

9.2 Add Empl ID
5.  Open the query using Microsoft Excel and click OK or Open depending on your internet browser.
Below is an example of Mozilla Firefox.
Paycheck Query - Pop Up
Below is an example of Windows Internet Explorer 9.
Paycheck Query - IE Pop Up

6.  Review the results and determine a course of actions if needed. 

Note:  The data is already sorted by Plan Type, Deduction Code, and Pay Period End Date.  The data appearing in the Excel spreadsheet is:

a.  Pay Run ID

b.  Pay Period End

c.  ID = Empl ID

d.  Ded Class = Deduction Class values are B for Before Tax and A for After Tax.

e.  Plan Type = A list of Plan Type are available in  Plan Types, Benefit Plans, and Payroll Deductions Job Aid in HRS.

f.  Deductn Cd = A list of Deduction Codes are available in Plan Types, Benefit Plans, and Payroll Deductions Job Aid in HRS.

g.  Curr Dedn = Current Deduction Amount

h.  Off Cycle = Off Cycle values are N for Not Off Cycle and Y for Off Cycle.

i.  After = Total Amount deducted After Tax for the Deduction Code.

j.  Before = Total Amount deducted Before Tax for the Deduction Code.

k.  Taxable = Incorrectly labeled on the spreadsheet.  Total Amount deducted Nontaxable for the Deduction Code.

l.  Non-Taxable = Incorrectly labeled on the spreadsheet.  Total Amount deducted Taxable for the Deduction Code.


Sample Report:

Paycheck Query - Excel



Additional Resources

Related KBs:

Get Help

  • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.




Keywords:deductions Plan type deduction code deduction class BN, Benefits BN, Benefits   Doc ID:21401
Owner:Christina S.Group:UW–Shared Services
Created:2011-11-22 16:49 CDTUpdated:2020-07-24 11:04 CDT
Sites:Human Resource System (HRS), UW-La Crosse, UW–Shared Services
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