5. The UW_PY_EDIT_BY_JOB_DEPT - Payroll Edit Report new window/tab opens, and lists two required search fields (Appointing Dept, Pay Run ID).
a. In the Required Appointing Dept field, enter all or part of the 7 character appointing Dept ID which starts with your campus alpha identifier (e.g. A195000). If a partial Appointing Dept is entered, you must use the percent character % as a wildcard (e.g. A19%), if unknown, click the look up icon to choose from a list of valid Appointing Depts.b. In the Required Pay Run ID field, enter the desired Pay Run ID, if known (e.g. 2015BW05A). If unknown, click on the look up icon to choose from a list of valid Pay Run IDs.
c. Click View Results.
Warning: If you receive the message, "No matching values were found," one of three conditions has occurred:
a. If you wish to edit the spreadsheet (e.g. sort by employee name), select File > Save As to save the file as an Excel Workbook with a different file name (e.g. 2014BW05A Wednesday Payroll Edit Report.xlsx).
b. Close the Excel spreadsheet when finished.
The descriptions for each column heading listed on the query results are listed below:
a. If the Funding Level column indicates Susp, this means that all or part of the employee's pay period is missing payroll funding. To correct Susp (Suspense funding), you should add appointment level funding for the employee's salary expense before the Payroll Confirmation deadline.b. If the Funding Level column indicates Dept, this means that all or part of the employee's pay period will have their payroll funding distributed to Department level funding. If this is acceptable, no further action is needed. If unacceptable, you should add appointment level funding for the employee's salary expense before the Payroll Confirmation deadline.c. If an employee has multiple, active jobs in other departments on campus (or at another campus), the funding information will be displayed for these jobs as well. (See screenshot example below).
Example of Payroll Edit Report Results for Employees with Multiple, Active Jobs on Campus