All employees, including student employees, must have a business email address to access Human Resource System (HRS) self-service and to receive payroll and benefits communications from the UW Service Center. Employees are assigned a default address but can choose a preferred business address in the MyUW Madison Personal Information module.
Note: UW-System Administration of Extension employees with a Dane County business address will see the change button to edit their campus business e-mail address, but it does not function as expected. The tool does not change their email address in HRS, as they do not have a job at UW-Madison; however, it will change the email address used by Madison services for the person, which is an expected behavior. If you are a UW-System Administration or Extension employee with a Dane County business address, please contact your local Human Resources to update your campus business e-mail address. UW-Madison employees, please follow the instructions in this document.
To receive a campus business email address, an employee must have the following:
Once these steps are complete, the employee will automatically be assigned the default Office 365 email address (typically firstname.lastname@example.org). This gives the employee access to HRS Self-service in My UW.
Choosing a "preferred" business email address:
Employees can change their default address to a preferred address using the Personal Information module in My UW:
Click the Change link to the right of Campus Business Email (next to the current address):
Allow at least two hours for most systems to be updated with the new address. HRS and the Madison White Pages directory listing on www.wisc.edu will be updated overnight.