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Denying an Absence Request (Manager/Payroll Coordinator) in HRS


This procedure outlines how a manager or supervisor can deny an employee's absence request. Denying an absence request informs an employee that for some reason they should not take the requested time off and they will not be paid for the absence.

Process Considerations:

  • Employees should always review their absence balances before submitting any absence requests. The employee's balance will display on the page once they have selected the Absence Name. If a request is denied, the employee must record other time worked or request another absence in order to be paid for that day.
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Before using this guide, a Manager should know the following:  Campus login ID and password.
  1. Log in to the My UW System portal at Note: UW-Madison employees can optionally log in to the My UW-Madison portal instead.
  2. Click the drop down in the upper left and select Manager Self Service.
  3. Click the Manager Time and Absence tile and click the Approve Absence tab.

  4. You will be taken to the Absence Requests page. This page will show any Pending absence requests by default. Choose the absence you wish to deny by clicking on the employee's Name.

    *Note: you can view any requests you have approved or denied by changing the Show Requests By Status field to what you want to view ("Approved" or "Denied") and then click the Refresh button.

    HRS View
  5. The Absence Details page will appear. Click on the Deny button to deny the absence request. You can optionally leave comments for the employee in the Approver Comments box.

DenyWarning NOTE: This balance only reflects the balance as of the last Earnings Statement (i.e. confirmed payroll). Absences approved or taken since the last payroll are not reflected in this balance. You should always verify that your employees have available hours of leave to take before approving any absence requests.

      5.  You will see the Denial Confirmation page. Click Yes to deny the absence request.

Confirm Deny

       6.  On the Deny Confirmation page click OK to finish denying the absence request.

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Keywordsmanagement approve time off sabbatical FMLA personal holiday vacation sick leave deny ALRA take takes AM, Absence Management, TL, Time, Labor   Doc ID17846
OwnerChristine P.GroupUW–Shared Services
Created2011-04-04 19:00:00Updated2024-05-23 15:01:18
SitesUW–Shared Services
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