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Reviewing the Benefit Program Assignment in HRS


Administrators often need to review an employee's Benefit Program Assignment and historical information using the Benefits Program Participation page in HRS. The BN Benefits View security role will provide access to view these program assignments.

Process Considerations:

You may click on the links below to navigate directly to a section:


1.  Click Benefits > Enroll in Benefits > Assign to Benefit Program

2.  In the Assign to Benefit Program search screen:
a.  In the Empl ID field, enter the employee's unique 8-digit employee ID, if known. (e.g. 99999999)  This is the best practice since more than one employee may have the same or similar names.
b.  Or in the Name field, enter all or part of the employee's first and last name, if known. (e.g. ABRAHAM LINCOLN)
c.  Select Include History so that a checkmark displays.  This allows you to view all future, current, and historical information for the employee.
3.  If the search criteria you entered in Step 2 returns multiple records, this will display in the Search Results area.  Otherwise the Benefit Program Participation page will automatically display for this employee and you can skip to Step 4.
a.  In the Search Results area, click on any column heading (e.g. Last Name) to sort in ascending or descending order.
b.  Locate the desired Benefit Program record you wish to review, and click on it to select.
4.  An example of the Benefit Program Participation page is displayed below.
a.  Effective Date = The first date the employee was assigned to that Benefit Program.

b.  By clicking on Include History, you will be able to view all rows for an employee.  Note that in this example, the employee has two active rows.  You can scroll between historical rows by using the left and right arrows or clicking on the words First and Last.
assign benefit
Here is an example of an assignment to the Limited Benefits Program.
L02 Benefit Program

Additional Resources

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KeywordsBenefits Enrollment Enrollments Benefit Program Participation Benefit Program Eligibility Benefit Eligibility University Staff FA/AS/LI Grad Graduate Assign to Benefit Program assign benefit BN, Benefits BN, Benefits   Doc ID17777
OwnerJack R.GroupUW–Shared Services
Created2011-03-31 19:00:00Updated2024-05-14 10:55:12
SitesUW–Shared Services
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