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Running the Passport/Visa Exp Report (SQR Report) in HRS


This report lists employees and dependents that have passports, visas, or work permits on file that expire in 90 days of the report run date. The report is divided into two sections. The first section lists passport information. The second section lists visa and work permit information.

Process Considerations:

  • UW does not consistently track passport expiration information, so the Passport Expiration section may not have values returned.
  • There are two versions of the report: PER032 is the PeopleSoft delivered version. UWHRR003 is the UW custom version. Either version can be run.
You may click on the links below to navigate directly to a section:


  1. Follow this navigation Workforce Administration > Personal Information > Citizenship > Passport/Visa Exp Report.
  2. Enter or create a run control. See Setting Up Run Control IDs in HRS.
  3. Enter appropriate input parameters on the run control page:
    • Department (Leave blank to include all departments in the reports)
    • Empl Class (Check to include all Employee Classifications or select specific values by using the Select Values button)
    • Visa Expiration From Date
    • Visa Expiration To Date

    Report Parameters

  4. Click on the Run button.
  5. Check the Passport/Visa Expiration Report (UWHRR003 is the custom UW version; PER032 is the delivered version) process check box.
  6. Click the OK button.

    Process scheduler
  7. Click the Process Monitor link to view the Run Status. See Viewing the Process Monitor in HRS
  8. Click the Detail link when the Run Status equals Success and the Distribution Status equals Posted.
  9. Click the View Log/Trace link.
  10. Click the uwhrr003_xxxxx.PDF(where xxxxx equals the Process Instance Number) link to display the Passport/Visa Exp Report (UW version).
  11. Click the per032_xxxxx.PDF(where xxxxx equals the Process Instance Number) link to display the Passport/Visa Exp Report (PeopleSoft delivered version).

Additional Resources

Related KBs:

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