Topics Map > Human Resource System (HRS) > HRS Human Resources Administration
Troubleshooting the HR Warning Messages in HRS
Overview
This KB provides a list of common HR Warning Messages in PeopleSoft and the action that should be taken.| Task | Message | Action | Result |
|---|---|---|---|
| Add/Create a Position | Please enter a Department. It is a required field. (1000,342) | Click OK | Return to Update Position Data where a valid department code must be entered. |
| Add/Create a Position | Please enter a Location. It is a required field. (1000,342) | Click OK | Return to Update Position Data where a valid location code must be entered. |
| Add/Create a Position | Highlighted fields are required. (15,30) | Click OK | Return to Update Position Data where a valid Pay Basis must be entered. |
| Add/Create a Position | Continuity is required | Click OK | Return to Update Position Data where a valid Continuity Code must be entered. |
| Add/Create a Position | Warning -- The Reports To position has not been entered. (1000,144) | Click OK | Return to Update Position Data where a valid Reports To must be entered. |
| Update Position Data | Data being added conflicts with existing data (18,2) | Click OK | Return to Update Position Data where a future dated effected date must be entered. |
| Add a Person | The EFFDT cannot be greater than today when adding a person. (1000,1474) | Click OK | Return to Add A Person page where a valid date must be entered. |
| Add a Person | Warning -- Social Security Number should be entered for US Employees. (1000,835) | Click Cancel | Return to Add A Person page where a proper social security number should be entered. |
| Hire Person (with Position)
Add Employment Instance |
Warning -- A complete Home Address is required with a State that is valid for Company State Tax. (2000,552)
The person is missing a complete Home Address with a State that is set up in Company State Tax Table with effective date lower than date of hire. |
Click Cancel | Return to the Job Component where the option is provided to return to the Add A Person Component to update the person's address. |
| Hire Person (with or with out Position) | Warning -- Invalid State in Home Address - needs to be set up in Company State Tax (2000,393) State must be set up in Company State Tax Table with effective date lower than date of hire. |
Click OK | Return to Add a Person or Add Employment Instance. Message means that home address in not in Wisconsin. Record should be saved. |
| Hire Person (with Position)
Add Employment Instance |
Warning -- Head count of 2 exceeds maximum head count of 1 for position. (1000,156) | Click Cancel | Return to the Job Component where position number should be validated. |
| Hire Person (with Position)
Add Employment Instance |
Warning -- Compensation Rate is zero. (1000,31) | Click Cancel | Return to the Job Component where compensation should be validated. If zero is correct, leave as is. Otherwise, enter a Compensation Rate. |
| Hire Person (with Position)
Add Employment Instance |
Please enter a Probation Type (20004,29) | Click OK | Return to the Job Component where a valid Probation Type should be entered. |
| Hire Person (with Position)
Add Employment Instance |
Please enter Expected End Date. It is a required field. (20004,8) | Click OK | Return to the Job Component where a valid Expected End Date should be entered. |
| Maintain Job Data | Warning -- Pay Rate Change action is chosen and Pay Rate has not been changed on job row YYYY-MM-DD. (1000,27) If the Pay Rate Change action is selected, you should change the Compensation Rate value. |
Click Cancel | Return to the Job Component where the compensation value should be validated and the Calculate Compensation push button should be clicked. |
| Maintain Job Data | Employee to be terminated. (20004,155). You have just entered a termination row. If this is a Retirement, all records need to be terminated. If other jobs remain active, the Benefits Primary Flag will automatically be assigned to the lowest active job record. A Benefits Coordinator should review and make any adjustments needed. If this is a resignation, be sure the employee is not transferring to another Department/Division/Campus. |
Click OK | Prior to Saving the added Termination row, be sure that the Warning message doesn't trigger additional action (e.g Transfer vs. Termination). |
| Maintain Job Data | Expected Job End Date Changed - Please review Continuity in Position and update if appropriate. (20004, 154) | Click OK | Ensure that the employee's Continuity does or does not need to be updated based upon the extension of the employee's duration. |
| Employee Self Service (eProfile) Home and Mailing Address |
Select an address type before continuing. (18032,1381) | Click OK | Return to the Home and Mailing Address page where a proper Address Type value must be selected from the drop down values. |
| Employee Self Service (eProfile) Home and Mailing Address |
The Change Date must be today's date or greater. (18032,552) | Click OK | Return to the Home and Mailing Address page where a proper Change Date value must be entered. |
Additional Resources
Related KBs:
- Managing Position Data in HRS
- Adding a Person in HRS
- Continuity Status in HRS
- Maintaining Person Data - Contact Information in HRS
- Adding Termination Rows on Job Data in HRS