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Entering Pay Rate Changes in HRS


Employees typically receive pay rate changes for: Faculty/Academic Staff/Limited Appointment (FA/AS/LI) Promotion, University Staff Reclassification, Pay Plan increases, Temporary Base Adjustments, etc.

Process Considerations:

  • University Staff Reclasses are typically retroactive.
  • Pay Rate Changes done in collaboration with a Promotion will need to be done by adding a subsequent row following the Promotion row.
  • If Pay Rate Change is prior to current row, submit a WiscIT to UW-Shared Services.
You may click on the links below to navigate directly to a section:


  1. Navigation: Workforce Administration > Job Information > Job Data

  2. Enter employee information into the search fields.

  3. Click the Search button.

  4. If necessary, select the employee from the list.

  5. Click the + button to add a row.

  6. If necessary, change the Effective Date to the date of the Pay Rate change.

  7. If necessary, enter a new sequence number.

  8. Select Pay Rate Change from the Action drop-down list.

  9. Select the appropriate Reason from the drop-down list.

    Enter pay rate change1
  10. Click the Compensation Tab.

  11. Click the Default Pay Components button. This will default the Rate Code and the bottom Frequency, when the employee is initially hired. For salaried employees, this also calculates the top compensation rate correctly based on FTE.
  12. Verify the Rate Code is appropriate for the employee's pay basis (reference Comp Rate Frequency in HRS
  13. Enter the new rate into the Comp Rate box.

  14. Verify that the bottom Frequency populated correctly (reference Comp Rate Frequency in HRS).
  15. Verify or edit the top Frequency. The top Frequency will populate correctly for employees with a Rate Code of NAHRLY, however all employees with a Rate Code of NAANNL will need to be changed to either 9B or B based upon the employee's pay basis. (reference Comp Rate Frequency in HRS).
  16. Click the Calculate Compensation button.

  17. Verify the Compensation Rate (in the top Compensation section) is correct.
  18. Click the Save button.

Enter pay rate change 2

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KeywordsEmployee Pay Rate Changes Increase DCA Discretionary Compensation Award Promotion Merit Market Equity GWA External Minimum Temporary Title Appeal Parity Competitive Retention Tenure Living Wage Performance   Doc ID17282
OwnerJessica R.GroupUW–Shared Services
Created2011-03-13 19:00:00Updated2024-05-14 10:48:40
SitesUW–Shared Services
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