Hiring Into a Job or Transfer (Student Help) in HRS
Overview
This document lists steps to complete job information for a new student. It also contains the steps to transfer an employee from one student help job to another.
You may click on the links below to navigate directly to a section:
Instructions for Hiring a Student
Navigation: Workforce Administration > Job Information > Add Employment Instance-Student
Complete fields on Work Location Tab:
Effective Date: This is the first day of employment
Click the Calculate Status and Dates button
Action should be Hire
Select Reason of Original/New Hire
Click to list the Company and select "UWS"
Click to list the Business Unit and select the appropriate Campus.
Click to list the Department
Click to list the Location
The Establishment ID will default based on the selected location.
Expected Job end Date (if applicable)
Complete fields on Job Information Tab.
Click to list the Job Codes. Select appropriate Student Help Job code (only SH001, SH002, SH003, SH004, SH005 are valid. Check with your HR department to confirm which value(s) your campus is using.)
Empl class defaults to SH. This is the only valid option that can be used on this page.
Full/Part Time field as Part-Time
Click the drop down on the Pay Basis field and select Hourly or Lump
Click the Default Pay Components button. The Frequency (top) will default to H, Rate Code will default to NAHRLY and Frequency (bottom) to H
Enter compensation amount in Comp Rate field. If this is Lump pay basis, leave this field blank.
Click Calculate Compensation button
Complete fields on UW Custom Tab.
Continuity select "N" for None
Probation select Not Required
Working Title – update as appropriate – this value will be displayed for Time Entry. NOTE: Make the working title descriptive enough so the student can select the correct job when entering time. The working title is the title that is displayed in Time and Labor so the student can select the correct job to record time.
Navigate to: Workforce Administration > Job Information > Job Data Student Help ONLY
Select the Empl ID, click on SEARCH
Select the correct EmplID and empl record to transfer
On the Work Location tab, add a row and
Enter the Effective Date field based on the employee's start date.
Click the Calculate Status and Dates button.
Select an action of Transfer
Select an appropriate Action Reason.
When the new row is added, the values from the previous row are carried forward. Review and update the Business Unit, Department, Location and Expected Job End Date fields.
Complete fields on Job Information Tab.
Click to list the Job Codes. Select appropriate Student Help Job code (only SH001, SH002, SH003, SH004 and SH005 are valid. Check with your HR department to confirm which value(s) your campus is using.)
Empl class defaults to SH. This is the only valid option that can be used on this page.
Full/Part Time field as Part-Time
Click the drop down on the Pay Basis field and select Hourly or Lump
Click the Default Pay Components button. The Frequency (top) will default to H, Rate Code will default to NAHRLY and Frequency (bottom) to H
Enter compensation amount in Comp Rate field. If this is Lump pay basis, leave this field blank.
Click Calculate Compensation button
Complete fields on UW Custom Tab.
Continuity select "N" for None
Probation select Not Required
Working Title – update as appropriate – this value will be displayed for Time Entry. NOTE: Make the working title descriptive enough so the student can select the correct job when entering time. The working title is the title that is displayed in Time and Labor so the student can select the correct job to record time.