Continuity Status in HRS

Continuity Code

• Section 36.09(1)(e) Wis. Stats., directs the Board of Regents to fix the "term of office" for officers, faculty, academic staff and other employees of the UW System.  Continuity, in conjunction with the Employee Class, captures information about the expected duration for jobs. When creating a Position, a Continuity Code value must be selected.

• This code is critical for determining whether an employee is eligible for specific benefits.  If an employee is in a WRS-eligible Employee Class and meets the FTE requirements, they must also meet the criteria related to duration of their appointment in order to be eligible for the Wisconsin Retirement System benefits.  The Continuity Code must always be set based on the duration of the employee's appointment, as specified in the employee's contract. Continuity should not be set to drive a specific benefits outcome.

• An Expected Job End Date (EJED) is also required for some positions.  Refer to the column entitled "Expected Job End Date" in the table below and follow these rules when setting this date:

• If "Not Allowed," leave the EJED blank on Job Data
• If "Required," a date must be entered
• If "Optional," you may leave the EJED blank or choose to add a date
• If an Expected Job End Date (EJED) is entered, the effective date of the termination will always be the Expected Job End Date plus one day.

Value	Appointment Description and Duration	Expected Job End Date	WRS Eligible	Graduate/Short-Term Benefits Eligible
01	Ongoing	Not Allowed	Yes - provided WRS Eligibility met	Only if WRS eligibility not met
02A	Fixed Terminal; If academic (C-basis) appointment: < 1 semester If annual (A or H-basis) appointment: < 6 months	Required	No	No
02B	Fixed Terminal; If academic (C-basis) appointment: ≥ 1 semester but ≤ academic year (w/ no expectation of renewal) If annual (A or H-basis) appointment: ≥ 6 months but < 12 months (w/ no expectation of renewal)	Required	No	Yes
02C*	Fixed Terminal; If academic (C-basis) appointment: ≥ academic year w/ expectation of renewal the following semester**; If annual (A or H-basis) appointment: ≥ 12 months**	Required	Yes – provided WRS eligibility met	Only if WRS eligibility not met
03	Fixed renewable	Not allowed	Yes – provided WRS eligibility met	Only if WRS eligibility not met
04	Limited	Not allowed	Yes – provided WRS eligibility met	Only if WRS eligibility not met
05A	Acting/Interim; If academic (C-basis) appointment: < 1 semester If annual (A or H-basis) appointment: < 6 months	Required	No	No
05B	Acting/Interim; If academic (C-basis) appointment: ≥ 1 semester but ≤ academic year (w/ no expectation of renewal) If annual (A or H-basis) appointment: ≥ 6 months but < 12 months (w/ no expectation of renewal)	Required	No	Yes
05C	Acting/Interim; If academic (C-basis) appointment: ≥ academic year w/ expectation of renewal the following semester**; If annual (A or H-basis) appointment: ≥ 12 months**	Optional	Yes – provided WRS eligibility met	Only if WRS eligibility not met
None	No Continuity (typically used for Student Help appointments)		No	No

*02C may be used for Graduate Assistants who are not WRS eligible.  Only the 02C continuity code will drive a fixed terminal appointment to be WRS eligible in HRS.  Employee Class of Student Help (SH) has a Continuity of NONE.

You can find an employee's Continuity Code on Job Data via the main Menu in HRS by navigating to: Workforce Administration > Job Information > Job Data; search on Empl ID; click on the UW Custom tab.

You can find an employee's Continuity Code on Position Data via the main Menu in HRS by navigating to: Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info; search on Position Number.

Additional Resources

Related KBs:

• Maintaining the Expected Job End Date in HRS
• Running the Expected Job End Date (EJED) Query in HRS
• Managing Position Data in HRS

Related Links:

• Continuity Codes Job Aid.pdf (printable)
  
• http://www.uwsa.edu/ohrwd/policies/
• Create a Position form
• Hire a Person (without a Position) form