Overview
This document provides the steps a Benefit Administrator will follow to delete unnecessary ADM, SAV, or UIA Events using On Demand Event Maintenance. In cases where Events have already been prepared but should not be used, Benefit Administrators may need to void Retirement, Termination, or manually created SAV, ADM, or UIA Events.
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Instructions: Deleting Events
When an
Event has been added to the
BAS Activity Table but is not needed, it can be deleted from the
On Demand Event Maintenance screen to avoid
BenAdmin from picking up and processing the
Event. To Delete an
Event from
On Demand Event Maintenance, follow these steps:
1. Navigate to
Benefits > Manage Automated Enrollment > Events > On Demand Event Maintenance
2. Enter the employee's Employee ID (
Empl_ID) number and click
Search3. The employee's
On Demand Event Maintenance Screen will be displayed.
Events that are pending and have not yet been
Scheduled/Prepared will be displayed at the top of the page.

4. There can only be one ADM, SAV, or UIA Event for an Effective Date. If you've added an Event with the same Effective Date or one with an incorrect Effective Date, you will need to delete it from the On Demand screen. To delete an Event, click the Show Activities button to display all pending Events.

5. The BAS Activity screen will be displayed. Click the minus (-) sign next to the Event you wish to delete.
6. A pop up box will appear asking you to confirm that you want to delete the
Event. Click the
OK button.

7. The screen will show that the
Event has been deleted. Click the
OK button to continue.

8. You will be returned to the employee's main
On Demand Event Maintenance screen
. You must click the
Save button for the
Event to be deleted.

Note that the main screen still shows this
Event as pending even after clicking the
Save button. The
Event will no longer display the next time you access this employee's
On Demand Event Maintenance screen. You can verify this immediately by exiting the screen and re-entering the
On Demand screen.

Instructions: Voiding Events
When an
Event has been
Scheduled and Prepared (but NOT
Finalized), you no longer have the option to delete the
Event. At that point in time, the
Event will need to be voided to prevent it from being
Finalized through
BenAdmin.
Events that should be voided include
ADM, SAV, or UIA Events that were created with the incorrect effective date.
To void an
Event, follow these steps:
1. Navigate to
Benefits > Manage Automated Enrollment > Events > On Demand Event Maintenance
2. Enter the employee's Employee ID (
Empl_ID) number and click
Search3. In this example, there are no
Events pending in the top section of the employee's
On Demand Event Maintenance screen. Click the Event Status Update button.

4. Locate the
Event that should not have been used for an enrollment. It's important to
Void the
Event so subsequent
Events will not be held up from processing through Ben Admin.

5. In the employee's On Demand Event Maintenance Screen, set the Process Indicator to a value of Void and leave the Event Status to Open. Click the OK button at the bottom of the screen to continue.

6. Click the
Reprocess button on the
On Demand Event Maintenance screen.

7. A pop up message will appear indicating that the process was successful. Click the OK button to continue.

8. Click on the Event Status button to return to the employees On Demand list.

9. Note that the
Event is now voided and
BenAdmin will ignore the
Event.

WARNING: Benefit eligible employees who are termed and rehired on the same day (and the Term Event is not voided
the day of the termination) will need an
ADM Event to reinstate benefits.
Enrolling, Changing, or Canceling Coverage Using On Demand Event Maintenance in HRS
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