Topics Map > Human Resource System (HRS) > HRS Human Resources Administration

Maintaining Employee Data - Death Record in HRS

Overview

In the event of an employee/POI death, a Human Resources staff member should enter Date of Death on the employee personal record and, depending on person type (employee or POI), either terminate the job record or inactivate the POI status.

Process Considerations:

  • A Termination Row (Action Reason = Death) is entered in Job Data with an effective date equal to the day following the date of death. Peoplesoft will calculate that the previous day, Date of Death, as the Last Day Worked. This will ensure payment will be made for work done on Date of Death. 
  • The death of an employee can have a significant impact on wages, taxes, and benefits.  To ensure all potential impacts are addressed on a timely basis, please open a ticket to the UWSS Service Operations.
You may click on the links below to navigate directly to a section:

Instructions for Updating Job Records

Navigation: Workforce Administration > Job Information > Job Data
  1. Enter Employee Person ID or Name and click the search button.
  2. Select employee record if necessary.
  3. Click the + button to add a new row.
  4. Click in the Effective Date field, enter the date equal to the day following the date of death.  
  5. Click the down arrow on the Action field and select TERMINATION as the Action.
  6. Click the down arrow on the Action Reason and select DEATH as the Action Reason.
  7. Click the SAVE button.
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Instructions for Updating Person Records

Navigation: Workforce Administration > Personal Information > Modify A Person
  1. Enter Employee Person ID and click Search
  2. Click in the Date of Death field, enter Date of Death
  3. Click the SAVE button.

    Personal Information

  4. Click OK button on Warning indicating you may also need to take action in Job Data.

    Warning

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Instructions for Updating POI Relationship Records

Navigation:  Workforce Administration > Personal Information > Organizational Relationships > Maintain POI Relationship.
  1. Enter POI ID and Click Search.
  2. Notice Status equals A (active) in the Person of Interest History section.  Click + button to add a new row.
  3. Enter Date of Death in the Effective Date field.
  4. Enter I (inactive) in the Status field.
  5. Click the SAVE button.

    Maintain POI Relationship Death
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Additional Resources

Related KBs:

Related Links:

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Keywords:
Death Decedent data deceased HR, Human Resources HR, Human Resources 
Doc ID:
16447
Owned by:
Jessica R. in UW–Shared Services
Created:
2011-01-07
Updated:
2024-05-14
Sites:
UW–Shared Services