Setting an Email Default Signature in the Outlook Desktop Application


How to set your default email signature in the Outlook desktop app.

Process Considerations:

  • If you are transitioning to your new email, you can open an email you've sent and then copy and paste your old email signature to use with your new mailbox.
    To do this, copy the signature before starting these steps then paste on step 6.
Click on the links below to skip directly to a section:


  1. Open the Outlook desktop app

  2. Click +New Email

    example of the new email icon

  3. Make sure the Message tab in the ribbon is selected then click Signature > Signatures...

    example of where the signature button is in the ribbon

  4. Click New

    example of what the screen shows

  5. Give the signature a name then click OK

    example of signature name

  6. In the Edit Signature section, either type or copy/paste your signature then click Save

    example of finished signature

  7. Repeat these steps to add additional signatures

  8. At the bottom of the signatures window, use the drop down to set your New Message and Replies/Forwards signature defaults.

    example of the default signature options

  9. Click OK to save and close the window.

  TIP: If transitioning to your new email, you may want to add a sentence above your signature to let everyone know your email address has changed.

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Keywordse-mail e mail signatures sign end   Doc ID135548
OwnerLarissa H.GroupUW–Shared Services
Created2024-02-19 12:59:51Updated2024-03-19 10:47:28
SitesUW–Shared Services
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