Initiating Sexual Harassment Reference Checks and Criminal Background Checks for Direct Hires

Overview:

How to initiate a Sexual Harassment Reference Check and Criminal Background Check for applicants who are not hired through TAM at campuses that utilize TAM.

Process Considerations:

Click on the links below to skip directly to a section:



Instructions

Initiate Sexual Harassment Reference Check


  1. Navigate to BP Logix > SHRC Campus View dashboard

  2. Click New SHRC Form link in the upper left.

  3. Select the Campus from the drop down.

  4. Enter the applicant's First and Last Name.

  5. Enter the applicant's Email Address.

  6. Click Submit.

  7. An email is sent to the applicant to begin the SHRC process.


Resubmit an Expired SHRC Request

NOTE: If an applicant doesn't complete the SHRC request within 5 business days the request will expire and the form is no longer accessible. An expired request can be resubmitted or cancelled.

  1. Access the request using the link in the email sent to the requestor or from the Tasks section on the BP Logix dashboard.

  2. Click
    • Restart-Send to Applicant to send a new email and restart the completion deadline.
    • Cancel SHRC to terminate the request.



Sexual Harassment Reference Check Dashboard




Initiate Criminal Background Check

  1. Navigate to HireRight.

  2. Click New Order.

  3. Select the correct Campus User group.

  4. Review the shown job location, if it does not show the location of the main campus, click Select and select the Institution.
    NOTE: If the correct location is not available on the list, contact Shared Services do not add locations yourself.

  5. Click Next.

  6. Select the Package from the Select Packages drop down list.
    NOTE: The most common package is 1 - Regents Standard Package, but all packages are compliant per the UW Policy

  7. Click Next.

  8. On the Define Order page, click the radio button for Email applicant information.
    NOTE: To enter information on behalf of the employee, click the Complete background forms myself radio button and enter the applicant's information on the next screen.

  9. Enter the Applicant Information (First Name, Last Name, Email address)

  10. Enter the Campus.

  11. Enter the Department.
    NOTE: Department field is free text and can be identified based upon the institution's preference.

  12. Enter the Funding (optional) to further identify institution funding
    NOTE: Empl ID, Empl Record number and profile sequence should not be entered.

  13. Click Next.

  14. Invitation Sent! message will appear, and an email is sent to the applicant.


Resubmit an Expired CBC Request

NOTE: If an applicant doesn't complete the CBC request within 5 business days the request will expire and the form is no longer accessible. An expired request can be resubmitted or cancelled.

  1. Access the Screening Manager dashboard in HireRight.

  2. Right click on the request.

  3. Click
    • Resend to send a new email and restart the completion deadline.
    • Cancel to terminate the request.



Additional Resources

Related KBs:

Related Links:

Get Help

  • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.