Archiving Old E-Mails


This document describes the process of archiving old emails and how to export and import them as a .pst file to save in your current Microsoft Outlook account. If you are using a Mac, please contact the HelpDesk to assist with this task.

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Instructions for Exporting a .pst File

  1. Open Outlook, then, Click "File > Open & Export > Import/Export".


  2. When the Import and Export Wizard pops up, select "Export to a file", and then click "Next".


  3. Select "Outlook Data File (.pst)" in the Export to a File dialog, and click "Next".


  4. Select a folder that you want to export as a .pst file, and click "Next".


  5. Select a location to save the .pst file, then click "Finish". You can add a password to protect the file, or leave the fields blank by clicking "OK".

Instructions for Importing a .pst file

  1. Open Outlook, then, "Click File > Open & Export > Open Outlook Data File".


  2. Use File Explorer to navigate to the location where you exported your .pst file, then click "Open".
  3. Your .pst file will appear in Outlook as a new mailbox. You can browse your archived emails.
  4. You can either keep the file open in Outlook, or you can copy the file into a folder in your email, whichever you prefer.
  5. If you would like to close the Outlook Data File, right-click on it and select "Close Outlook Data File".

Get Help

  • Click HERE to contact UW Shared Services or HERE for the Office of Technology Services (OTS) Helpdesk if you have any issues with these instructions.