Topics Map > Technology Requests and Hardware

New Employee - General Computer Use Information


Welcome to UW System Administration (UWSA)! This summary will help orient you to the technology offered by your organization.

Click on the links below to skip directly to a section:

What is my Username and Password?

User names come in two variations, depending on which department you are a member of:

  • If your email address ends in,,,,
    • Preferred first name, a period, followed by last name (ex: john.doe).
    • User name and email address will be consistent in this regard. (ex:
  • If your email address ends in
    • First name and last name (ex: "John Doe") .
      Used to access your Windows-based computer, and some network services.
    • First initial, followed by last name (ex: "jdoe")
      Used to access many services provided by the UW System.
      Used as your e-mail address (ex: "").


UWSS and UWSA use Microsoft Office 365 which provides access to your e-mail, cloud file storage, calendar, to-do list and contacts using Office 365 applications on your computer, or the Office 365 website online.

Accessing Office 365 E-Mail

Network Storage

Computers are configured to access network drives. Network storage can be accessed by other members of your office team or business unit. In addition, some network information can be accessed by all staff.

VPN connection is required when attempting to access network storage using a home, public, and some wireless networks within office locations.

Online Storage

Online storage is available through any internet connection. VPN is not required.


Staff are provided a cloud-based personal drive as part of Office 365. In addition to being your individual secure file storage location, OneDrive for Business has features that make it easier for you to access your work documents and share documents with others.

Overview of Microsoft OneDrive


Staff have access to SharePoint sites for their organization and departments. These offer document libraries which allow documents to be stored "in the cloud".

MyUW Portal

The MyUW Portal contains important information about your payroll, benefits, and contact information. It’s also where many employees enter and update personal information.

The following important tasks can be performed in the MyUW portal:

  • View benefits statements
  • View and update timesheets
  • View pay information and statements
  • View and update personnel information
  • Setup web conferencing

Login to MyUW Portal

Wireless Network Access

Staff can access the world-wide eduroam wireless network using their full email address and password.

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Additional Resources

Related KBs:

Related Links:

Get Help

  • Click HERE to contact UW Shared Services or HERE for the IT Helpdesk if you have any issues with these instructions.

KeywordsInformation Technology Requests and Hardware   Doc ID103141
OwnerEric B.GroupUW–Shared Services
Created2020-06-17 13:54:27Updated2024-01-30 08:26:53
SitesUW–Shared Services
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