Reviewing and Approving eForms in HRS

Overview

This document will walk through the steps to review, update and approve or deny requests for Public Health Emergency Leave requests, Salary Advance request and Furlough and TWR Insurance Selections forms.

Process Considerations:


You may click on the links below to navigate directly to a section:



Instructions

Approve/Deny Form

  1. Click the hyperlink in the email to access the form.

    EMAIL.png

  2. Click Go to Form button.

  3. Review fields to verify that an employee is eligible.
    NOTE:
    • For Public Health Emergency Leave must have been employed for 30 days and has not already exceeded available FMLA leave in the current calendar year.
    • If the employee is not eligible, click OK at the bottom of the page and deny the request. An email will be sent to the employee.

  4. Make any necessary changes to the form in consultation with the employee.

    For Public Health Form only:
    • If an employee would like to use accrued leave to remain at 100% salary during leave enter the amount of leave to use in each applicable leave type field.
    • If the employee is requesting to use multiple leave types, document the order the leave should be used in the More Information section.
    • In the More Information section provide answers the question - Is leave continuous or intermittent?
       
    For Salary Advance Request form
    • Enter the funding string to advance should be charged to.
    • Enter the request approver (may or may not be the individual approving the form).
    • Enter the method of repayment.

  5. Click OK.

  6. Enter comments (optional) and click Approve or Deny as appropriate.
    NOTE: If comments are entered before the form is ready to be approved, click Save Comment.
    WARNING: Request Information and Start New Path are not part of the current process, please do not attempt to use these features.

    approveform.png

  7. An email will be sent to the employee, notifying them of the request being approved or denied.

To the top

Review an Approved Public Health Emergency Leave Request or Salary Advance Request Form

Once a form has been approved, it is available for review only by the person who approved the request.

  1. Navigation: Enterprise Components > Forms > Approve/Review a Form

  2. In the Form field select the form.

  3. Enter the form sequence number in the Sequence Number field.
    NOTE: if you do not know the sequence number, in the Subject field change the criteria to Contains and enter the empl ID.

  4. Click Search.

  5. Click Go to Form to open a read version of the form.


To the top

Review a Furlough or TWR Insurance Selections Form

Security role needed: UW_UNV_BN_CAMPUS_BN_UPD
  1. Navigation: Enterprise Components > Forms > Approve/Review a Form

  2. In the Form field enter BN_Furl01 (Furlough Insurance Selections) or BN_TWR1 (Temp Work Reduction Insurance Selections).

  3. Enter the form sequence number in the Sequence Number field.
    NOTE: If you do not know the sequence number, in the Subject field change the criteria to Contains and enter the empl ID.

  4. Click Search.

  5. Click the Go to Form button to open the form.


To the top

Enter a Furlough or TWR Insurance Selections Form on Behalf of an Employee

Security role needed: UW_UNV_BN_CAMPUS_BN_UPD
  1. Navigation: Enterprise Components > Forms > Search/Fill in a Form

  2. Click Add a New Value.
    NOTE: Find an Existing Value can be used to see all forms that have been started but not submitted and all forms that you submitted. Click on a form in initial status to complete the process.

  3. In the Form field enter BN_Furl01 (Furlough Insurance Selections) or BN_TWR1 (Temp Work Reduction Insurance Selections).
    WARNING: Public Health Emergency Leave form can not be completed using these steps.

  4. Click Add.

  5. Your personal information appears in the Name, Empl ID and department field. Replace your empl ID with the employee's empl ID.
    NOTE: Name and dept will not update until after the record has been saved.

  6. Enter information on behalf of the employee, including all required fields and insurance selections for the employee's benefits.

  7. Click Save.

  8. Verify that Employee name and department updated to correct employee.
    NOTE: if the name and department did not update from your information to the employee's then you do not have security to enter forms for other employees on this page.

  9. Click Submit at the top of the page.
    NOTE: The enterer can also approve a request, if that is appropriate for the institution. Approval must be completed using steps above.

  10. Click OK.


To the top

Public Health Emergency Leave Query

This query is available as part of the HR Reports (UW_UNV_HR_Reports) Security Role.
  1. Navigation: Reporting Tools > Query > Query Viewer

  2.  Search for Query Name: UW_HR_EFLMA

  3. Select HTML or Excel.

  4. Select Pending, Approved, or Denied from the Approver Status drop down.

  5. Enter Business Unit and/or Approver Empl ID, if needed.

  6. Click View Results.
NOTE:


Additional Resources

Related Links:

Get Help

Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions

To the top