Updated July 5, 2023

PAY AND CPR ACTION/ACTION REASONS

APPLICABLE EMPLOYEE CATEGORIES	

Actions	
Descr	
Reason	
Descr	
FA	
AS	
LI	
CP	
CJ	
CL	
ET	
SA	
SH	
Definitions	

PAY & CPR	

Pay Rate Change	

001	

Change in Resp/Title	

 x	

 x	

 x	

 x	

 x		

x			Used for a permanent change in responsibilities with or without a title change.	

PAY & CPR	
Pay Rate Change	

003	
Promotion	
 x	
 x	
 x	
 x	
 x					Used for a change in title due to promotion (e.g., movement into a title in a higher salary grade).	

PAY & CPR	

Pay Rate Change	

006	

Equity	

 x	

 x	

 x	

 x	

 x					
Used to reflect a pay adjustment made based on a federally protected category like race, color, gender, religion, sex, national origin, age, and/or disability.	

PAY & CPR	

Pay Rate Change	007	 Progression within Range	

 x	

 x	

 x	

 x	

 x					Used for a planned pay increase that moves an employee's salary closer to the midpoint or the maximum of the range (Not used by UW-Madison).	

PAY & CPR	

Pay Rate Change	

010	

Schedule Change (ET, SA)							
x	

x		
Used to modify the rate of a Student Assistant (SA) or Employee-in-Training (ET) whose rate is set by National Institutes of Health (NIH) or other outside entity.	

PAY & CPR	

Pay Rate Change	

011	

External Rate	

x	

 x	

x				

x			ONLY used to modify the rate of a staff member whose rate is set by an outside entity (e.g., Howard Hughes, VA Hospital, Department of Labor, or county agents).	

PAY & CPR	

Pay Rate Change	

015	

Different Pay Basis	

x	

x	

x							
ONLY used when a movement from one employee classification to another needs a conversion from the fiscal/academic year.	

PAY & CPR	

Pay Rate Change	

016	

Prevailing Rate Setting				

x	

x					

ONLY used for Craftworkers and for Craftworkers who opt change their vacation annually.	

PAY & CPR	

Pay Rate Change	

019	

Pay Plan	

 x	

 x	

 x	

 x	

 x					

ONLY used for a Board of Regents approved pay plan increase.	

PAY & CPR	

Pay Rate Change	

020	 Trades Contract GWA	

x	

x	

x	

x	

x					ONLY used for Craftworkers when a new salary contract is signed.	

PAY & CPR	

Pay Rate Change	

023	

Raise to Campus Minimum	

x	

x	

x	

x	

x	

x	

x	

x	

x	

Used by institutions to raise employees up to the new minimum of the salary range	

PAY & CPR	

Pay Rate Change	

025	

Temporary Change in Responsibilities	

 x	

 x	

 x	

 x	

 x		

 x			
Used when an employee assumes additional duties on a short-term basis. Adjustment is ended when duties are completed using code 064 Temporary Adjustment End.	

PAY & CPR	

Pay Rate Change	

030	

Due to Title Appeal	

x	

x	

x	

x	

x	

x	

x	

x	

x	

ONLY used when an employee wins a title appeal due to a formal appeal process.	

PAY & CPR	

Pay Rate Change	

031	

 Re/Activated Rate	

x	

x		

x						

ONLY used when an employee returns to a position after serving in a limited position.	

PAY AND CPR ACTION/ACTION REASONS
APPLICABLE EMPLOYEE CATEGORIES	

Actions	
Descr	
Reason	
Descr	
FA	
AS	
LI	
CP	
CJ	
CL	
ET	
SA	
SH	
Definitions	

PAY & CPR	

Pay Rate Change	

035	

 Raise to School/College   
 Min	 x	

 x	

 x	

 x	

 x	 x	

 x	 x	 x	Used by institutions that permit their schools/colleges to establish their own minimum salaries for a title (must be at least the systemwide or campus min for the title).	

PAY & CPR	

Pay Rate Change	

041	 Parity	

 x	

 x	

 x	

 x	

 x					
Used to correct for inequity compared to staff of similar training, performance, experience and responsibilities – OR – when inequities are created by hiring new employees at rates higher than existing staff – OR – to address significant pay compression.	

PAY & CPR	

Pay Rate Change	

051	

Structural Adjustment		

x	

x	

x	

x					

FOR USE BY UW SERVICE CENTER ONLY.	

PAY & CPR	

Pay Rate Change	

054	

New Title Assignment		

x	

x	

x	

x					

Used when UW System or UW-Madison establishes a new title, and employees are moved into that title (no change in responsibilities).	

PAY & CPR	

Pay Rate Change	

064	

Temporary Adjustment End	

x	

x	

x	

x	

x		

x			

Used to indicate the end of a temporary pay adjustment.	

PAY & CPR	

Pay Rate Change	

067	

Chancellors Disc Incr.	

x	

x	

x	

x	

x					

ONLY used for part of a Board of Regent approved pay plan.	

PAY & CPR	

Pay Rate Change	

075	

Temp Empl Increase						

x				
Used to provide discretionary salary increases for temporary University Staff employees (for 
UW-Madison, this is for Temporary Employees).	

PAY & CPR	

Pay Rate Change	

080	

Market Factor - Competitive	

x	

x	

x	

x	

x					

Used for a market adjustment in which there is evidence an employee is below market peers but there are no specific outside offers.	

PAY & CPR	

Pay Rate Change	

081	

Market Factor - Retention	

x	

x	

x	

x	

x					

Used to retain one or more employees when there is a retention concern due to increased interest in outside offers with comparable duties and responsibilities at higher levels of pay.	

PAY & CPR	

Pay Rate Change	

083	

Post Tenure Review Increment	

x									

Used by institutions to recognize a positive post tenure review.	

PAY & CPR	

Pay Rate Change	

086	

Student Help Rate Change									

x	
Student Help (SH) employee classification ONLY. Used for increases or decreases to pay.	

PAY & CPR	

Pay Rate Change	

087	 Correct Original Rate	 x	

 x	

 x	

 x	

 x	 x	

 x	 x	 x	Used when there is a correction to an employee’s original rate of pay.	

PAY & CPR	

Pay Rate Change	

090	

Living Wage Adjustment				

x	

x	

x				
Used when employee pay is increased to a living wage. It is also known as a Cost-of-Living Adjustment (COLA).	

PAY AND CPR ACTION/ACTION REASONS
APPLICABLE EMPLOYEE CATEGORIES	

Actions	
Descr	
Reason	
Descr	
FA	
AS	
LI	
CP	
CJ	
CL	
ET	
SA	
SH	
Definitions	

PAY & CPR	

Pay Rate Change	

091	

 Performance	

 x	

 x	

 x	

 x	

 x	 x				Used for a pay increase due to notable, sustained performance that meets and exceeds established standards of a job.  This action reason is used for individuals receiving performance-based salary adjustments outside of the approved Board of Regents pay plan.	

PAY & CPR	

Pay Rate Change	

092	

 FLSA Adjustment	

 x	

 x	

 x	

 x	

 x	 x	

 x	

 x		
Used to bring an employee's salary to, or above, the Department of Labor's FLSA exempt salary threshold.	

PAY & CPR	

Pay Rate Change	

093	

 Change in Unique Resp	
 x	
 x	
 x	
 x	
 x		
 	
 		Used, by UW-Madison, for a permanent change in unique responsibilities without a title change.	

PAY & CPR	

Pay Rate Change	

094	 Distinguished	 x									Used for a pay increase following review by the Distinguished Prefix Review Committee.	

PAY & CPR	

Pay Rate Change	

100	

 Ripple	

 x	

 x	

 x	

 x	

 x	

 x	

 x	

 x	

 x	

DO NOT USE. HRS generated automatic code.