Topics Map > Human Resource System (HRS) > Benefits Administration

Processing the Leave of Absence (LOA) WED Report in HRS


The Leave of Absence (LOA) Report is an error report created to notify campus Benefits Administrators of employees who are on Leave of Absence with no Prepay balance and no enrollment into Benefits Billing. These errors will appear on the WED notifying credentialed users who need to research and take appropriate action.

Process Considerations:

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  1. Log into HRS.  Error Queries appear based on your current security and whether there are errors to fix.
  2. Click on the UW_BN_LOA Error ID hyperlink.

    Note - there are additional filters available to narrow your list:  Module, Priority, Business Unit, DeptID, and DeptID - Like.

    WED Dashboard
  3. Click the 'Check to Claim' check box, your name will appear in the Claimed by Section with the Date and Time noted.
  4. Review Job Data to determine length of unpaid leave of absence or if the employee is working in another position.
  • If the Leave of Absence is less than 30 days, then no action is required.
  • If the Leave of Absence is 30 days or greater, then setup the employee in Benefits Billing or lapse the insurances due to an unpaid LOA. (See: Entering Benefits Billing Enrollments in HRS)
  • If the Employee is actively working and getting paid under another Empl Rcd, then manually change the Benefits Primary Flag to the paid position. (See: Rebuilding Benefits Primary Job Flags in HRS)
  • Click the 'Completed' check box. Your name will appear in the Completed by Section with the Date and Time noted.

    Completed By
  • Click the Home icon to return to the main WED page OR click the Return to Dashboard link (available on every page) to return to the main WED page
  • Upon successful completion of the Employee's error, the Employee will fall off the list the following business day.

Additional Resources

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KeywordsLeave of Absence, Benefits, Benefit, Benefits Billing, Ben Bill, Missed Deductions, Deduction Prepay   Doc ID71790
OwnerJack R.GroupUW–Shared Services
Created2017-03-16 13:57:41Updated2024-05-14 10:51:48
SitesUW–Shared Services
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