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Reviewing the Health Opt-Out Incentive Business Process in HRS


This procedure describes the business process for employees wanting to elect the Health Opt-Out incentive. Effective January 1, 2016, UW employees who are covered under the State Group Health Insurance program may be eligible to receive $2,000 by opting out of the program.

Process Considerations:

  • UW-Shared Services (UWSS) and Employee Trust Funds (ETF) determine if an employee is eligible for the Health Opt-Out Incentive.
  • Full and part-time employees and Craftworkers under the Wisconsin Retirement System (WRS) are eligible for the Health Opt-Out Incentive. 
  • Grad/Short-term Academic Staff employees are not eligible for the Health Opt-Out Incentive.
  • An employee is NEVER eligible for the Health Opt-Out Incentive if they were eligible for State Group Health insurance but declined health benefits in 2015.  
    • If a Grad employee declined health coverage in 2015, and now is in an eligible WRS position, this does NOT negate their eligibility for the Health Opt-Out Incentive.
  • An employee is not eligible for the Health Opt-Out Incentive if they are currently a dependent under the State Group Health Insurance program.
  • If an employee receives State Group Health insurance at any point during the year under a WRS contract, they are not eligible to enroll in the Health Opt-Out Incentive. The next eligible enrollment opportunity will be the Annual Benefits Enrollment (ABE) period. 
  • If an employee is on a LOA, Health Opt-Out Incentive follows the same guidelines as if they were enrolled in health insurance
    • If paid LOA, the employee is eligible for the Health Opt-Out Incentive the whole time.  
    • If unpaid LOA, the employee is eligible for the Health Opt-Out Incentive for the first three months of LOA. After the third month, Health Opt-Out Incentive will cease and be removed from HRS. 
  • If the employee is University Staff, the Health Opt-Out Incentives will begin when employer contributions begins.
  • If the employee is overpaid for the Health Opt-Out Incentive, UWSS will recoup incentive premiums by payroll or Benefits Billing.
You may click on the links below to navigate directly to a section:

Employee & Employer Share Incentive Payroll Schedule:  

01A January

01B January

02A February

02B February

03A March

03B March

04A April

04B April

05A May

05B May

06A June

06B June

07A July 

07B July

08A August

08B August

09A September

09B September

10A October

10B October

11A November

11B November

12A December

12B December

*Health Opt-Out incentive payments will never take on C payrolls.


Institution Process:

  1. Verify the employee completes the following sections of the State Group Health insurance application:
    • Section 1: Applicant Information
    • Section 2: Spouse Information
    • Section 12: Decline Health Insurance and Elect the Opt Out Incentive marked YES
    • Section 13: Employee signature and dated
  2. Complete the Employer Information section.
  3. Enter information in Section 11 into HRS - Benefits Personal Data page.
  4. Enroll the employee into the Health Opt-Out plan in HRS - On-Demand page.
  5. If the employee rescinds their Health Opt-Out enrollment, update HRS to remove/change the Health Opt-Out enrollment.

UWSS Service Operations Process:

  1. Complete initial verification.
  2. Send to ETF to verify eligibility.
  3. Create a ticket with Empl_ID, Employee Name, and Health Opt-Out verification.
  4. Notify the employee of approval or denial.
    • If Health Opt-Out is denied, remove enrollment from HRS.

Additional Resources

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Keywordsstatutory SBC cancel waive opt out IYC new hire its your choice SGH state group health optout BN, Benefits BN, Benefits   Doc ID57671
OwnerChristina S.GroupUW–Shared Services
Created2015-10-21 14:21:15Updated2024-05-14 10:55:14
SitesUW–Shared Services
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