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Plan Types, Benefit Plans, and Payroll Deductions Job Aid in HRS

Overview

HRS is set up with Plan Types and Benefit Plan codes that are used by Benefit Administrators when enrolling and reviewing employee benefits. A Plan Type is a 2-character identifier for an overall classification of Benefit Plans, while the Benefit Plan is the individual option within the Plan Type an eligible employee can choose.

Process Considerations:

  • Although Plan Types remain the same, Benefit Plans can change over time.  You may see additional Benefit Plan Codes on an employee's Base Benefit history that are no longer listed in this KB.
You may click on the links below to navigate directly to a section:


Benefit Plan Types

 Category Numbering Sequence
 Health (State Group Health, Supplemental Dental, Vision, and Preventive Dental)
 10 - 14, 1D
 Accident Plan, Life Insurance, and Accidental Death & Dismemberment (SGL, I&F, UW Employees Inc., UIA, and AD&D)
 2A, 2I - 2V
 Disability (Income Continuation Insurance)
 3Y - 3Z
 Savings (Tax Sheltered Annuities [403b plans] and Wisconsin Deferred Compensation)
 42, 49, 4L - 4S, 4U - 4Z
 Leave (Paid Time Off)
 52
 Flexible Spending Accounts, Limited Purpose Flexible Spending Accounts, and Health Savings Accounts
 60 - 61, 67
 Retirement (Wisconsin Retirement System, Federal Thrift)
 7V - 7Z
 Simple Benefit (Benefits Billing, and NSF Fee)
 AX - AZ
 General (e.g. Deduction Pre-Pays)
 00



Payroll Deduction Schedule

The Payroll Deduction Schedule for employees is shown below.  Benefit deductions are split between the A and B payrolls each month to spread out the cost.

 A Payroll
 B Payroll
 C Payroll
Wisconsin Retirement System
Wisconsin Retirement SystemWisconsin Retirement System
Flexible Spending Account
Flexible Spending Account 
Health Savings Account
Health Savings Account 
Tax Sheltered Annuity
Tax Sheltered AnnuityTax Sheltered Annuity
Wisconsin Deferred Compensation
Wisconsin Deferred CompensationWisconsin Deferred Compensation
State Group Health
State Group Health
 
State Group Life - Basic, Supplemental, Additional, Spouse & DependentState Group Life - Basic, Supplemental, Additional, Spouse & Dependent
 
Supplemental Dental
Supplemental Dental
 
Preventative Dental
Preventative Dental
 
Vision Insurance
Vision Insurance
 
Individual & Family Life - Employee, Spouse/DP, Child(ren)
Individual & Family Life - Employee, Spouse/DP, Child(ren) 
Income Continuation Insurance
Income Continuation Insurance 
UW Employee's Inc.
UW Employee's Inc.
 
AD&D
AD&D 
Accident InsuranceAccident Insurance
 
General Deductions
General DeductionsGeneral Deductions

Deduction codes are prioritized in the payroll so certain deductions are taken before others.  The lower the number, the higher the priority for the deduction to be taken.  Priority is as follows:
  • Prepay Deductions (500)
  • Wisconsin Retirement System (530)
  • Federal retirement (540)
  • State Group Health (540)
  • Supplemental Dental (560)
  • Preventative Dental (570)
  • Vision Insurance (590)
  • State Group Life (610)
  • Income Continuation Insurance (620)
  • Federal Life (630)
  • Individual & Family Life, UW Employees Inc Life, AD&D, Accident Insurance (640)
  • Flexible Savings Accounts and Health Savings Accounts (660)
  • Wisconsin Deferred Compensation (719)
  • Tax Shelter Annuity and Thrift Savings (720)
  • Tax Shelter Annuity Roth and Wisconsin Deferred Compensation Roth (740)
If there is insufficient pay to cover an insurance premium, the deduction will take a partial premium and the remaining amount will go into Arrears, and the Payroll will then move on to the next deduction in the prioritized list.  There are a few plans listed above that are not subject to arrears.  For more information on arrears, reference:  Reviewing Benefits Arrears Balances in HRS .

There are numerous Benefit Plans for each Plan Type. Please reference the following two spreadsheets for more details:
PlanTypeBenefitPlanDeductionCodes2021v2.xlsx - This spreadsheet provides Plan Type codes, Plan Type descriptions, Benefit Plan codes, Benefit Plan and Deduction Code Priority descriptions along with references on when Plan Types and Benefit Plans were added or removed by year.


Additional Resources

Related KBs:

Related Links:

Get Help

  • Click HERE to contact UW Shared Services or HERE for the Office of Technology Services (OTS) Helpdesk if you have any issues with these instructions.
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Keywords:Enrollment Coverage Deduction Code Deduction Codes Deduction Priority Health Life and AD/D Life and Accidental Death Disability Retirement Savings Leave Spending Accounts Retirement Plan Types Benefit Plans Benefits General Simple Benefit BN, Benefits BN, Benefits   Doc ID:48687
Owner:Joanna B.Group:UW–Shared Services
Created:2015-03-11 15:00 CDTUpdated:2021-07-23 12:59 CDT
Sites:UW–Shared Services
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