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Resolving Funding Error Issues in HRS


The steps to resolve funding errors that are related to funding setup issues, regardless of where and how they are encountered are addressed below.

Process Considerations:

  • Funding errors related to a funding setup issue can be encountered in several HRS situations, such as:
You may click on the links below to navigate directly to a section:

"Budget Does not Exist" Error

Budget Does Not Exist Errors require budget category setup for salaries as an allowable expense category.  Setup is done by the Grant Accountant for the Project listed in the funding string.  This issue is most commonly encountered at UW-Madison (A). 
Contact the applicable grant accountant to request setup of budget categories to resolve “Budget Does Not Exist” errors.

"Invalid ChartField" or "Combo Error"

Invalid Chart Field or Combo Errors are resolved by an account setup in the Controller’s Office by contacting the Controller, Assistant Controller or Chief Accountant; see Systemwide Business Office Directory if needed.

Whenever possible, the account setup should be completed the day before the final calculation so it can process overnight in the event an overnight HRS/SFS sync is required.  If the controller’s office cannot complete the setup the funding in the account tree, then different funding will need to be entered prior to final calc and confirm.

"Project Status is A, C, H or J" or "Accounting Date is Outside of Project Begin and End Dates"

These errors are caused by the accounting date being outside of the project begin and end date and the project or funding has expired.  Typically, new funding needs to be entered.  If the project should be valid, but is not, contact the grant accountant. See the Systemwide Business Office Directory link below.


These errors identify the lines that already have funding set up in the new Fiscal Year. The term error can be confusing as funding was actually setup successfully. The error refers to the point that funding could not be added during the rollover process because funding already exists.

Additional Resources

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Keywordsfunding error; funding edit error report; invalid funding; funding; contacts FN, Finance; funding; error; budget; funding; data; entry;   Doc ID46912
OwnerJessica R.GroupUW–Shared Services
Created2015-02-06 10:24:41Updated2024-06-04 14:04:03
SitesUW–Shared Services
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