Topics Map > Human Resource System (HRS) > HRS Human Resources Administration
Processing the WED Missing Business Addresses Report in HRS
Overview
The UW_HR_MISSING_BUSINESS_ADDRESSES is an error report created to find employees with a missing Business address. These errors appear in the Workflow Exception Dashboard (WED) notifying credentialed users of missing/incorrect employee data and the ability to fix them accordingly in an on-demand basis. Employees on some campuses are unable to obtain a NetID without a Business Address entered into HRS. This causes a delay in accessing systems and services such as ID Cards, parking, etc. Employees appearing on this query need to have this information updated via Modify a Person. The report finds Hire, Rehire and Transfer actions for non-student-hourly employees effective in the last 30 days and reports an error if the employee is missing “Business” or “Business Other” addresses.Process Considerations:
- The WED is available for credentialed users ONLY and is based on current security roles; queries will be viewable only if users have the ability to fix them.
- There may be soft warnings that will pop up after clicking Save. Please click through these warnings to allow for the Save.
- Exceptions:
- Employees in a 'No Pay Basis' are not included.
- For general information on using the WED, see The Workflow Exception Dashboard in HRS .
Instructions
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Log in to HRS, WED Error Queries appear. Error Queries appear based on your current security and whether there are errors to fix.
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To filter the results of the Error Query list further, options appear below.
Module = Cast net by specific functional group queries
Priority = All queries by default are sorted High, Medium, Low
Business Unit = filter by campus
Dept ID = filter by specific Dept ID (must enter full alpha + six digit code)
DeptID (like) = filter by a partial Dept ID to capture larger net at the division level or mulitple departments.
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Click on UW HR Missing Business Address Error Query. This query is also accessible from the FLSA WorkCenter, found at Workforce Administration > Job Information > UW FLSA WorkCenter. For more information about the WorkCenter, see KB PD-WorkCenter.
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Note - there are filters available to narrow your list: Business Unit, DeptID (1), DeptID - Like (2), Show Claimed, Show Completed.
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Click the 'Check to Claim' check box, your name will appear in the Claimed by Section with the Date and Time noted.
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Click Link to PERSONAL_DATA_2.
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Modify a Person > Contact Information Page displays, where Addresses are stored.
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Note, no address for Address Type Business.
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Click + button to add an Address Type/Address.
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Click Address Type drop down, select BUSINESS.
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Click Add Address Detail link.
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Enter Effective Date and Country, then click Add Address link.
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Using drop down menu, choose appropriate value for UW Institution, Location Code, Room Nbr, and if used Mail Drop ID. Note: Some data may auto-populate for you.
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Click OK. **Soft warnings may appear, click OK through these warnings.
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Returns to previous screen, click OK. **Soft warnings may appear, click OK through these warnings.
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Returns to Contact Information page, click Save. **Soft warnings may appear, click OK through these warnings.
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Close Window.
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Return to UW HR Missing Business Addresses Query page.
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Click the 'Completed' check box. Your name will appear in the Completed by Section with the Date and Time noted.
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Click the Home link to return to the main WED page.
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Click Return to Dashboard link (available on every page) to return to the main WED page
Additional Resources
Related KBs:
- Running the Address Cleansing Exception Report in HRS
- HR Report List for HRS
- Maintaining Person Data - Biographical Details in HRS
- Processing the WED Missing Home Addresses Report in HRS
- The Workflow Exception Dashboard in HRS
- Setting Up a WorkCenter in HRS