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Processing the WED Missing Home Addresses Report in HRS

Overview

The UW_HR_MISSING ADDRESSES is an error report created to find employees with missing Home addresses. These errors appear in the WED notifying credentialed users of missing/incorrect employee data and the ability to fix them accordingly in an on-demand basis.

Review employees current W-4 to verify the Home Address, if listed, and enter into Modify a Person. If no W-4 exists, please contact the employee and request a W-4 be completed OR that the Employee enter their address via Employee Self Service.

Process Considerations:

  • The WED is available for credentialed users ONLY and is based on current security roles; queries will be viewable only if users have the ability to fix them.
  • There may be soft warnings that will pop up after clicking Save; please click through these warnings to allow for the Save.
  • Exceptions (including first-year considerations)
    • Employees in a 'No Pay Basis' are not included.
  • For general WED information, see The Workflow Exception Dashboard in HRS
You may click on the links below to navigate directly to a section:


Instructions

    1. Log in to HRS, WED Error Queries appear.  Error Queries appear based on your current security and whether there are errors to fix: Missing Home1
    2. To filter the results of the Error Query list further, options appear below. Missing Home2
      • Module = Cast net by specific functional group queries
      • Priority = All queries by default are sorted High, Medium, Low
      • Business Unit = filter by campus
      • Dept ID = filter by specific Dept ID (must enter full alpha + six digit code)
      • DeptID (like) = filter by a partial Dept ID to capture larger net at the division level or mulitple departments.
    3. Click on UW HR Missing Home Address Error Query. This query is also accessible from the FLSA WorkCenter, found at Workforce Administration > Job Information > UW FLSA WorkCenter. For more information about the WorkCenter, see KB PD-WorkCenter.Note - there are filters available to narrow your list:  Business Unit, DeptID (1), DeptID - Like (2), Show Claimed, Show Completed.
    4. Click the 'Check to Claim' check box, your name will appear in the Claimed by Section with the Date and Time noted.
      Step 6 Personal Data
    5. Click Link to PERSONAL_DATA_2.
    6. Modify a Person > Contact Information Page displays, where Addresses are stored.  Note, no address for Address Type Home.

    7. Click + button to add an Address Type/Address. Step 9 Add a Row
    8. Click Address Type drop down, select HOME.
      Step 11 Add Address Detail
    9. Click Add Address Detail link.
    10. Enter Effective Date and Country, then click Add Address link. Missing Home6
    11. Enter appropriate data in fields.  Note: Address Cleansing may auto-populate some fields for you.
    12. Click OK.  **Soft warnings may appear, click OK through these warnings. Step 14 Edit Address OK
    13. Returns to previous screen, click OK. **Soft warnings may appear, click OK through these warnings. Step 15 Address History OK
    14. Returns to Contact Information page, click Save. **Soft warnings may appear, click OK through these warnings. Step 16 Save
    15. Close Window.
    16. Return to UW HR Missing Addresses Query page.
    17. Click the 'Completed' check box.  Your name will appear in the Completed by Section with the Date and Time noted. Missing Home10
    18. Click the Home link to return to the main WED page.
      home
    19. Click Return to Dashboard link (available on every page) to return to the main WED page Return to Dashboard replace

Additional Resources

Related KBs:

Related Links:




Keywords:WED missing address hire rehire   Doc ID:30553
Owner:tami e.Group:UW–Shared Services
Created:2013-06-06 22:06 CDTUpdated:2022-02-22 13:45 CDT
Sites:UW–Shared Services
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