Topics Map > Human Resource System (HRS) > Benefits Administration

Running the New Hire Self Service Reports in HRS


These reports are generated because a Benefit Administrator has enrolled an employee into benefit plans using a Self Service Hire Event, instead of using an ADM Event. The Hire Event is specifically for employees to enroll Self Service and serves as their electronic signature. If a Benefit Administrator uses the Hire Event or finalizes the event, it invalidates that signature. Employees will not receive a Confirmation Statement when this occurs, nor will enrollments be sent to our ICI and SGL vendor when this occurs. Benefit Administrators should always use an ADM Event to enroll employees into benefits.

If an employee appears on this report, paper application(s) are required for the employee's enrollment. Please have the employee complete paper applications and follow the Benefit Application and Form Distribution Chart instructions (See Additional Resources section below).

Process Considerations:

  • The New Hire Self Service Reports are generated Monday through Friday. The reports are delivered to UW Shared Services. 
  • The UW Shared Services Benefits Team will create tickets daily for each institution to work.
  • Reports are called:
  • UWBNR054 SGL Exception Report
  • UWBNR054 Life Exception Report
  • UWBNR054 Health Exception Report
  • UWBNR054 Disability Exception Report
You may click on the links below to navigate directly to a section:

Sample Reports

SGL Exception Report- represents State Group Life enrollments


Life Exception Report (Non-SGL)- represents Life Insurance enrollments other than State Group Life.

non SGL

Health Exception Report - represents enrollment in all health plans (1x plans)


Disability Exception Report - represents enrollment into disability plans (ICI, for example).

disability  Warning!  If an employee re-used their Self Service Hire Event and was enrolled in a plan originally and then waived that plan, they will appear on this report too. If any State Group Life (SGL) or Income Continuation Insurance (ICI) election was changed from Elect to Waive, a paper application will still be necessary for these enrollments as only the original elections are sent to the vendor for these plans.

Additional Resources

Related KBs:

Related Links:

Keywords:enrollment Self Service SGL health ICI disability life insurance application paper employee report training BN, Benefits BN, Benefits   Doc ID:27059
Owner:erinn b.Group:UW–Shared Services
Created:2012-10-26 10:44 CDTUpdated:2021-10-13 13:15 CDT
Sites:UW–Shared Services
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