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Campus Codes Used in Location / Appointing Department / Academic or Summer Pay Groups in HRS

Overview

In HRS, each campus is considered a Business Unit. Each Business Unit has an assigned one-character alpha code (e.g. A, B, C, etc.) that represents that campus. The one-character alpha code is used throughout HRS as a campus identifier.

In particular, the alpha code is used as a prefix on the appointing Department field and the Location field which are displayed on an employee's Job Data record.

For employees with an Academic Year appointment, Summer Session or Summer Service appointment, a one-character alpha code is the second letter of their 3-character Pay Group code (e.g. BCR, BSR, BVR).

You may click on the links below to navigate directly to a section:


Alpha Codes for Each Business Unit or Institution

 Alpha Code

 Business Unit or Institution
 Business Unit Abbreviation

 A

 Madison  UWMSN

 B

 Milwaukee  UWMIL

 C

 Eau Claire  UWEAU

 D

 Green Bay  UWGBY

 E

 LaCrosse  UWLAC

 F

 Oshkosh  UWOSH

 G

 Parkside  UWPKS

 H

 Platteville  UWPLT

 J

 River Falls  UWRVF

 K

 Stevens Point  UWSTP

 L

 Stout  UWSTO

 M

 Superior  UWSUP

 N

 Whitewater  UWWTW

 R

 Colleges  UWCOL

 T

 Extension  UWEXT

 W

 System Administration  UWADM

 Y

 System Wide  UWSYS

Alpha Codes Used as a Prefix for Department and Location

Note:  You can find an employee's appointing Department and Location from the main Menu in HRS by navigating to: Workforce Administration > Job Information > Job Data; search for employee; click on the Work Location tab.



Alpha Code Used as Second Letter in Pay Group (A, C, S, or V)

Note: You can display an employee's Pay Group code from the main Menu in HRS by navigating to: Workforce Administration > Job Information > Job Data; search for employee; click on the Payroll tab.

If the second letter of an employee's Pay Group code is the letter "C", they are on the Academic Pay Period Payroll Calendar and are not paid during the summer months.

BCR Image

Example of Alpha Code Used as Second Letter in Pay Group for Summer Session Appointment

If the second character of the employee's Pay Group code is the letter "S", they are on the Summer Session Payroll Calendar and they have a teaching appointment. 

Example of Alpha Code Used as Second Letter in Pay Group for Summer Service Appointment

If the second character of an employee's Pay Group code is the letter "V", they are on the Summer Service Payroll Calendar, and they have a Research or Administrative appointment. 


Additional Resources

Related KBs:




Keywords:campuses campus codes unit alpha codes business unit C-Basis Summer Session Summer Service training   Doc ID:26615
Owner:tami e.Group:UW–Shared Services
Created:2012-09-27 12:52 CDTUpdated:2021-10-12 12:39 CDT
Sites:UW–Shared Services
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