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Campus Codes Used in Location / Appointing Department / Academic or Summer Pay Groups in HRS
OverviewIn HRS, each campus is considered a Business Unit. Each Business Unit has an assigned one-character alpha code (e.g. A, B, C, etc.) that represents that campus. The one-character alpha code is used throughout HRS as a campus identifier.
In particular, the alpha code is used as a prefix on the appointing Department field and the Location field which are displayed on an employee's Job Data record.
For employees with an Academic Year appointment (C), Summer Session (S) or Summer Service (V) appointment, a one-character alpha code is the second letter of their 3-character Pay Group code (e.g. BCR, BSR, BVR).
Alpha Codes for Each Business Unit or Institution
Business Unit or Institution Business Unit Abbreviation
Eau Claire UWEAU
Green Bay UWGBY
River Falls UWRVF
Stevens Point UWSTP
System Administration UWADM
System Wide UWSYS
Alpha Codes Used as a Prefix for Department and Location
Note: You can find an employee's appointing Department and Location from the main Menu in HRS by navigating to: Workforce Administration > Job Information > Job Data; search for employee; click on the Work Location tab.
Alpha Code Used as Second Letter in Pay Group (A, C, S, or V)
Note: You can display an employee's Pay Group code from the main Menu in HRS by navigating to: Workforce Administration > Job Information > Job Data; search for employee; click on the Payroll tab.
If the second letter of an employee's Pay Group code is the letter "C", they are on the Academic Pay Period Payroll Calendar and are not paid during the summer months.
Example of Alpha Code Used as Second Letter in Pay Group for Summer Session Appointment
If the second character of the employee's Pay Group code is the letter "S", they are on the Summer Session Payroll Calendar and they have a teaching appointment.
Example of Alpha Code Used as Second Letter in Pay Group for Summer Service Appointment
If the second character of an employee's Pay Group code is the letter "V", they are on the Summer Service Payroll Calendar, and they have a Research or Administrative appointment.