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Posting the Intent to File a Labor Certification in TAM

Overview

This document will review the process to post the intent to file a labor certification in TAM when a foreign national has been hired and an institution is now working through the green card process (permanent residency).

Process Considerations:

  • An individual will have to monitor this process closely in the event that applicants apply to this posting. If applicants apply, a representative from the Business Unit will have to follow up and notify them that it was not an actual vacancy.
  • The configured reject reasons will NOT satisfy the US Department of Labor list of why other candidates were not selected for the job.  Please continue to recreate an acceptable list during the permanent residency process.
  • A job opening cannot be cloned if the Job Code is no longer active.
You may click on the links below to navigate directly to a section:

Instructions for Cloning an Original Job Opening

  1. Clone the original Job Opening, following this process: Cloning a Job Opening in TAM.
      NOTE:
      
    - If the Job Code is no longer active, the Job Opening cannot be cloned. A new job opening must be created. We recommend opening HRS in a new browser to create the job opening, allowing you to refer to the existing job opening.
       - On the Job Details tab, be sure to add the Funding information, as this is required to save the Job Opening.
  2. Click on the Job Postings tab.
  3. Change the posting title to "Notice to File Labor Certification - Title of Position" (i.e. Assistant Professor).
  4. Click Add Posting Description to add a new posting description section.
Change Posting Title
  1. Enter the following information to the new posting description:
    • Description Type: ATTENTION
    • Visible field: Internal and External
    • Description ID: PERM NOTICE. The Description will pull in to display the required language at the top of the original posting.
New Posting Info
  1. Remove all Job Posting Destinations except for External - All Jobs (External Posting Type), UW Self Service Careers (Internal Posting Type) and the Business Unit’s website (External Posting Type). These types of postings do not have to be posted on the Job Center or any external website.
  2. In the Relative Open Date, choose On Approval Date.
  3. Post for the required time frame in accordance with the normal procedures used for the recruitment of similar positions.
  4. Click OK.
Posting Destinations
  1. Click on the Assignments tab.
  2. Click Add Interested Parties Team.
  3. Check the box by 1058-UWS Immigration Services and select OK
add
  1. Click Save and Submit

The Job Opening needs to progress through the normal Job Opening Approval process to be posted to Candidate Gateway (External - All Jobs) and Self Service Careers (UW Self Service Careers).

Once the Notice is created, it must be posted online and in hard copy on a bulletin board per the regulation below.

If there is no such bargaining representative, by posted notice to the employer's employees at the facility or location of the employment. The notice must be posted for at least 10 consecutive business days. The notice must be clearly visible and unobstructed while posted and must be posted in conspicuous places where the employer's U.S. workers can readily read the posted notice on their way to or from their place of employment. Appropriate locations for posting notices of the job opportunity include locations in the immediate vicinity of the wage and hour notices required by 29 CFR 516.4 or occupational safety and health notices required by 29 CFR 1903.2(a). In addition, the employer must publish the notice in any and all in-house media, whether electronic or printed, in accordance with the normal procedures used for the recruitment of similar positions in the employer's organization. The documentation requirement may be satisfied by providing a copy of the posted notice and stating where it was posted, and by providing copies of all the in-house media, whether electronic or print, that were used to distribute notice of the application in accordance with the procedures used for similar positions within the employer's organization.


Close the Job Opening after posting the notice for a minimum 10 business days

  1. HRS Navigation: Recruiting > Search Job Openings.
  2. Use the search criteria to narrow your search for this job opening and click Search.
  3. Check the box next to the job opening.
  4. From the Group Actions list at the bottom of the page, choose Close.

    Close Opening

  5. Click the OK button.

    warning sign Only the Primary Recruiter for the Job Opening being closed is able to change the status from the Search Results page. If a message is received stating you are not authorized to change the Job Opening Status without being the Primary Recruiter, then the change must be made from within the Job Opening Details page.

Change Job Status from the Job Opening Details page

  1. HRS Navigation: Recruiting > Search Job Openings.
  2. Use the search criteria to narrow your search for this job opening and click Search.
  3. Select the job opening.
  4. Go to the Details tab.
  5. In the Status Code field, select 110 Filled/Closed.
    Click
  6. Save.

Additional Resources

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Keywords:green card, foreign national, permanent residency, recruiting, recruitment, candidates, approvals, hire, TAM, training TAM, Talent Acquisition Management   Doc ID:21580
Owner:tami e.Group:UW–Shared Services
Created:2011-12-03 21:45 CDTUpdated:2022-06-02 10:01 CDT
Sites:UW–Shared Services
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