Topics Map > Human Resource System (HRS) > Payroll > PY Learning Path
Payroll Earnings Code Descriptions in HRS
OverviewThis document lists the Earnings Codes for University Staff (Classified) employees, Faculty/Academic Staff/Limited (FA/AS/LI) employees, Nonexempt FA/AS/LI employees, and Student Hourly employees. Earnings Codes are three-character codes that specify various types of earnings. This document provides a brief description of each code as well as whether the code is used through Time & Labor/Absence Management, entered into Additional Pay, or used by the UWSS Service Operations only. If you require further explanation, please contact the UWSS Service Operations.
- Earnings Codes are divided based on Employee Type
You may click on the links below to navigate directly to a section:
How are honorarium payments handled with respect to earnings codes?
What does No IC, Sch/Fel, Tea/Res, Stu/Trn in the earnings codes description mean?
Frequently Asked Questions About Additional Pay Earnings Code Usage
- How are overload payments handled?
- Earnings code UOL is used for overload payments for Faculty/Academic Staff/Limited employees who have an overall FTE greater than 1.
- Earnings code LWR is used for honorarium/lump sum payments for Faculty/Academic Staff/Limited employees who have an overall FTE less than 1.
- This earnings code would be applied to an employee like a guest speaker on campus or an ad-hoc program specialist.
- No IC = No Income Code. Earnings paid under these earnings code are reported on a W-2 (or a fellowship letter if the code is for a stipend).
- Sch/Fel = Scholar/Fellow. Payments made under these earnings codes are to foreign nationals on Income Code 16 whose payments are reported on a 1042-S.
- Tea/Res = Teacher/Researcher. Payments made under these earnings codes are to foreign nationals on Income Code 19 whose payments are reported on a 1042-S.
- Stu/Trn = Study/Training. Payments made under these earnings codes are to foreign national employees on Income Code 20 whose payments are reported on a 1042-S.