Topics Map > Human Resource System (HRS) > Absence Management

Vacation Carryover Restriction/Exceptions (Payroll Coordinators) in HRS


Per UW policy, if vacation is not used within the year it is earned, it may be carried over into the following year. If vacation is not used by the end of the carryover period, it will be lost. This is automatic and no action is necessary.

If the vacation carryover is to be restricted for an individual employee or a group of employees, a WiscIT needs to be opened and assigned to the UWSS Service Operations. The WiscIT should include information such as employee name, employee ID number, and the amount of hours or duration of the restriction.

Process Considerations:

  • A WiscIT needs to be submitted to the UWSS Service Operations no later than the University Staff December A or the June A payroll period for FA/AS/ LI employees if a restriction is needed.\
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  1. Prepare a list of employees whose vacation carryover is to be restricted.
  2. Open a WiscIT to the UWSS Service Operations Absence Management Team requesting the restriction and attach the list of employees to the WiscIT.
  3. The UWSS Service Operations will process the exceptions on your behalf.

    Additional Resources

    Related Links:

      KeywordsClassified Vacation carryover Unclassified vacation carryoverOverrides Vacation carryover balances VC exception restricted Dec A December A Payroll CP CJ LTE PTO Paid Time Off Absence July fiscal year AM, Absence Management, TL, Time, Labor   Doc ID19667
      OwnerChristine P.GroupUW–Shared Services
      Created2011-08-08 19:00:00Updated2024-05-14 10:57:25
      SitesUW–Shared Services
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