Topics Map > Human Resource System (HRS) > Absence Management

Reviewing Absence Balances in HRS


This procedure provides steps for checking leave balances by Payroll Coordinators and others with the appropriate security access.

Process Considerations:

  • Projected Leave Balances include current and future leave requests that have been submitted, approved and then overnight processing has been run.
  • Additional information about each column can be found by clicking the blue information icon next to the header name.
You may click on the links below to navigate directly to a section:


  1. There are two ways to access this information:
    • To view all employees in a specific group: Manager Self Service > Time Management > View Time > Absence Balances
  2. Click Select for the employee you want to view

    NOTE: To change the employees being viewed, select a different group from the Select Your Group ID field and click the Refresh Employee button.

    view balances
  3. To search for individual employees by empl ID: Manager Self Service > Time Management > View Time > Search - Absence Balances
  4. Enter the employee's ID number and click the search button

    Picture 1
  5. Posted and Projected balances will appear for the job listed in the Balances for Job field.
    NOTE: This drop down will be grayed out if the employee only has one active job to select.

    • Posted Balance shows leave balances as of the last processed payroll.
    • Projected Balances show beginning balance for the current payroll (matches available balances) minus any absences that have been submitted, approved and have been processed through overnight processing both for the current and future pay periods.
  6. To view absence balances for previous pay periods, change the values in the Balances for Year and Pay Period fields.

    View absence balance

Additional Resources

Related Links:

    KeywordsAbsence Balance Balances Leave Vacation Sick Personal Holiday Legal Holiday ALRA Sabbatical Furlough AM, Absence Management, TL, Time, Labor   Doc ID17397
    OwnerChristine P.GroupUW–Shared Services
    Created2011-03-22 19:00:00Updated2024-05-14 10:55:12
    SitesUW–Shared Services
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