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Entering Pay Rate Changes in HRS


Employees typically receive Pay Rate Changes for: Faculty/Academic Staff/Limited Appointment (FA/AS/LI) Promotion, University Staff Reclassification, Pay Plan increases, Temporary Base Adjustments, etc.

Process Considerations:

  • University Staff Reclasses are typically retroactive.
  • Pay Rate Changes done in collaboration with a Promotion will need to be done by adding a subsequent row following the Promotion row.
  • If Pay Rate Change is prior to current row, submit a WiscIT to your AG.
You may click on the links below to navigate directly to a section:


  1. Navigation: Workforce Administration > Job Information > Job Data

  2. Enter employee information into the search fields.

  3. Click the Search button.

  4. If necessary, select the employee from the list.

  5. Click the + button to add a row.

  6. If necessary, change the Effective Date to the date of Pay Rate Change.

  7. If necessary, enter a new sequence number.

  8. Select Pay Rate Change from the Action drop-down list.

  9. Select the appropriate Reason from the drop-down list.

    Work Location Tab
  10. Click the Compensation Tab.

  11. Click the Default Pay Components button. This will default the Rate Code and the bottom Frequency, when the employee is initially hired. For monthly employees, this also calculates the top compensation rate correctly based on FTE.
  12. Verify the Rate Code is appropriate for the employee's pay basis (reference Comp Rate Frequency in HRS
  13. Enter the new rate into the Comp Rate box.

  14. Verify that the bottom Frequency populated correctly (reference Comp Rate Frequency in HRS).
  15. Verify or edit the top Frequency. The top Frequency will populate correctly for employees with a Rate Code of NAHRLY, however all employees with a Rate Code of NAANNL will need to be changed to either 9M or M based upon the employee's pay basis. (reference Comp Rate Frequency in HRS).
  16. Click the Calculate Compensation button.

  17. Verify the Compensation Rate (in the top Compensation section) is correct.
  18. Click the Save button.

Compensation Tab

Additional Resources

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Keywords:Employee Pay Rate Changes Increase DCA Discretionary Compensation Award Promotion   Doc ID:17282
Owner:tami e.Group:UW–Shared Services
Created:2011-03-13 19:00 CDTUpdated:2022-03-21 07:19 CDT
Sites:UW–Shared Services
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