Topics Map > Human Resource System (HRS) > Time and Labor

Processing Compensatory Time Payout in HRS


This procedure provides steps to process an employee's current year compensatory time payout or compensatory time carryover payout. Comp time payout is done through the timesheet.

Process Considerations:

Comp Time Policy

You may click on the links below to navigate directly to a section:


To perform this procedure, please follow these steps
  1. Determine whether the employee has Compensatory Time balance. The balance that is seen in Time and Labor stores only one balance which includes current year and previous year. To confirm the amount to use for payout, the amount of comp time carryover balance from Absence Management should be used for the payout. To check an employee's Comp Time balance, navigate to:   Global Payroll & Absence Mgmt > Payee Data > Maintain Absences >Review Absence Balances.
  2. Click on Review Absence Balances. You are taken to the Review Absence Balances page.

    Review Absence Balances

  3. Enter the employee ID (EmplID) or Last Name/First Name.
  4. Click Search. The employee is returned. Click the EmplID or name hyperlink to go to the balance page.

    Search for Employee

  5. You are taken to the balance page. Click View Allto see all leave balance information. Entitlement Element UWS_C_CT will show current year comp time balance. UWS_C_CTC will show previous year comp time balance. Use this amount for comp time payout. Note this amount to be used in step 12.

    Comp time Balances

  6. Return to the Main Menu.
  7. Navigate to the timesheet Manager Self Service > Time Management > Report Time > Timesheet.
  8. Enter the employee's employee ID (EmplID) or Last Name/First Name. Click Get Employees. Click the employee's name hyperlink in the Employee table.

    Select Employee

  9. You are taken to the timesheet.
  10. On day with no other time reported, select the CTPAY TRC from the Time/Absence Code drop down.
  11. Enter the Comp Time balance from the earlier steps in the Quantity field.  This can include increments other than .25 hours.

    Example of Comp Time payout in punch timesheet:

    Example of Comp Time payout in elapsed timesheet:  

  12. After all time is entered, click Submit to save the time entry.
  13. This completes the steps for this procedure.

Additional Resources

Related KBs:

Get Help

  • Click HERE to contact UW Shared Services or HERE for the Office of Technology Services (OTS) Helpdesk if you have any issues with these instructions.

Keywords:comp payout comp time balance payout CTC Bal CT Bal TL, AM, Time, Labor, Absence Management   Doc ID:17105
Owner:Neal W.Group:UW–Shared Services
Created:2011-02-28 19:00 CDTUpdated:2020-11-30 10:54 CDT
Sites:UW-La Crosse, UW–Shared Services
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