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Changing Ethnic Groups Using Employee Self Service in HRS


This document explains how to update ethnic group information using eProfile via My UW System Portal.

Process Considerations:

  • The University is required to collect data on race and ethnicity from its employees to comply with federal record keeping and reporting requirements.  The information obtained will be kept confidential and will be used for summary federal reporting purposes and to support institutional affirmative action efforts.  Providing this information is voluntary.

  • POIs will not have access to Self Service
  • OFCCP regulations 41 CFR 60-1.12(c) indicate that for any personnel or employment record a contractor maintains, it must be able to identify the gender, race, and ethnicity of each employee and, where possible, the gender, race and ethnicity of each applicant.

  • OFCCP has not mandated a particular method of collecting the information. Self-identification is the most reliable method and preferred method for compiling information about a person's gender, race and ethnicity. Contractors are strongly encouraged to rely on employee self-identification to obtain this information. Visual observation is an acceptable method for identifying demographic data, although it may not be reliable in every instance. If self-identification is not feasible, post-employment records or visual observation may be used to obtain this information. Contractors should not guess or assume the gender, race or ethnicity of an applicant or employee.

  • A contractor's invitation to an employee or applicant to self-identify his or her gender, race, and ethnicity should indicate to individuals that supplying such information is voluntary. OFCCP would not hold a contractor responsible for applicant data when the applicant declines to self-identify and there are no other acceptable methods of obtaining this information.

You may click on the links below to navigate directly to a section:

Instructions for Updating Ethnic Groups

  1. Login to My UW System Portal using your campus login as described in  Logging into the / System Portal.

  2. Click the Personal Information tile.

  3. MyUW Personal Information
  4. Click Update My Personal Information on the Personal Information screen.

    portal first page

  5. Click Ethnic Groups on the left menu bar

    Click Ethnic Groups option
  6. Select Ethnic Groups information by using the radio buttons and check boxes.
    NOTE: To see an explanation of the options, click the Explain hyperlink.

  7. Click the green Save button in the lower left.

    Click Save after completing information
  8. A green successful change bar will appear briefly at the top.

Additional Resources

Related KBs:

Related Links:

    Get Help

    • Click HERE to contact UW Shared Services or HERE for the Office of Technology Services (OTS) Helpdesk if you have any issues with these instructions.
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    Keywords:Self Service Update Personal Information Update Ethnic Group HR, Human Resources HR, Human Resources   Doc ID:16986
    Owner:tami e.Group:UW–Shared Services
    Created:2011-02-18 18:00 CSTUpdated:2020-11-30 09:54 CST
    Sites:UW-La Crosse, UW–Shared Services
    Feedback:  0   1