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Adding Regional (Race/Ethnicity) Information in HRS

Overview

This procedure describes how to add employee Ethnic Codes on the Person data/Regional tab. This is used to record demographic information for federal and state reporting.

Process Considerations:

  • An employee may add or change Ethnic Codes using Self-Service.
  • Roles needed for this page: HR Ethnicity Update Add Person and HR Ethnicity Update Modify Person.

You may click on the links below to navigate directly to a section:


Instructions

warning  NOTE: Information contained on the Regional tab is considered sensitive and not all staff will have access to this employee data.

  1. Navigate to Workforce Administration > Personal Information > Modify a Person.
  2. Enter the EmplID or name of the employee.
  3. Click Search.
  4. If necessary, select the employee from the search results.
  5. Click the Regional tab.

  6. Accept the default value of USA in the Regulatory Region field.
  7. If the employee checks "yes" for the question "Is your ethnicity Hispanic/Latino?", click on the magnifying glass look-up for ethnic group and select "HISPA" for Hispanic/Latino.

  8. If the employee checks "no" for the question "Is your ethnicity Hispanic/Latino?", select the value corresponding to the races checked on the form.

    EthinicGroupList

  9. If more than one race is checked, add a row and select the appropriate code. You may add as many additional rows as needed. You may click on View All to see all the rows at one time. Do not click the Primary Check box. This is not being used by UW.

    AddRow

  10. If the "Is your ethnicity Hispanic/Latino?" question is not answered and no race is checked, select "NSPEC" for Not Specified.
  11. Click Save



Additional Resources

Related KBs:

Related Links:

    Get Help

    • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.

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    Keywords:race ethnicity self identification form affirmative action equal employment IPEDS reporting veterans data Wisconsin reporting requirements ethnic code heritage HR, Human Resources HR, Human Resources   Doc ID:16784
    Owner:tami e.Group:UW–Shared Services
    Created:2011-02-05 19:00 CDTUpdated:2020-07-24 11:54 CDT
    Sites:Human Resource System (HRS), UW-La Crosse, UW–Shared Services
    Feedback:  2   0