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Entering Contract Administration in HRS


This procedure explains the process to store and maintain contract dates for employees. Some positions and jobs have contractual periods beyond one fiscal year and are not tracked with an Expected Job End Date (EJED). Some positions that may use the Contract Administration pages include the initial review period for Tenure Track Faculty, Multiple Year or Fixed Renewable employees who have a Guaranteed Length of job.

Process Considerations:

  • Contracts are linked by Person, therefore, it is important to note the position number within the Contract pages to ensure the link between Job/Position and Person exists. Contract Administration is not to be used for the full Tenure Tracking; Faculty Events (Workforce Development>Faculty Events).  See Entering Tenure Tracking in HRS

You may click on the links below to navigate directly to a section:


  1. Follow steps to add hire an employee

  2. On the Job Information Tab, click on "Next Contract Number" to assign a contract to the person in the job.

  3. The UW Custom Tab will display the Contract Type and Guaranteed Length for this job.
  4. Click to Save Job Data, a warning message will appear

  5. Click OK to continue to Save.
  6. Go to Workforce Administration>Job Information>Contract Administration>Update Contracts.

  7. On the Contract Status/Content complete the following fields: Contract Expected End Date; Contract Content (include the position number for quick identification purposes).


  8. Go to the Contract Type/Clauses Tab and select the Contract Type (LI, FA, AS, OT). Then click "Save".


Additional Resources

Related KBs:

Related Links:

    Get Help

    • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.

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    Keywords:Contracts AS multiple year fixed renewable begin & end date HR, Human Resources HR, Human Resources   Doc ID:16620
    Owner:Maria L.Group:UW–Shared Services
    Created:2011-01-22 19:00 CDTUpdated:2020-10-05 12:48 CDT
    Sites:Human Resource System (HRS), UW-La Crosse, UW–Shared Services
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